| Classification Title: | Executive Assistant II-College of Nursing |
|---|
| Classification Minimum Requirements: | Bachelors degree and five years of experience or an equivalent combination of education and experience. |
|---|
| Job Description: | The Executive Assistant II provides senior-level administrative operational and strategic support to the Dean of the College of Nursing in their dual capacity as Dean and System Chief Nurse Executive for UF Health as well as to the Executive Associate Dean. This role requires exceptional judgment discretion and critical thinking along with a thorough understanding of university and academic health system operations. The Executive Assistant II manages highly sensitive and confidential matters coordinates complex executive priorities and serves as a trusted liaison to internal and external addition this position leads the College of Nursings Administrative Services Team ensuring consistent processes high-quality service delivery and a professional efficient administrative environment. Executive Support
- Oversees all administrative functions for the Dean and Executive Associate Dean ensuring efficient confidential and proactive support.
- Manages complex and sensitive communications acting as the primary point of contact for faculty staff university leadership UF Health partners community leaders and external organizations.
- Manages the executives calendars prioritizing meetings requests and commitments with expert discernment.
- Prepares organizes and synthesizes materials for executive discussions presentations board-level reviews accreditation needs and strategic meetings.
- Drafts edits and coordinates executive correspondence reports agendas minutes and formal communication on behalf of senior leadership
.
Representation & Executive Liaison
- Serves as a highly visible representative of the Dean and Executive Associate Dean in interactions across the university UF Health and broader community.
- Communicates directives decisions and follow-up actions on behalf of executive leadership ensuring clarity consistency and timely execution.
- Anticipates the needs of senior leaders by monitoring institutional activities identifying issues requiring attention and proactively facilitating connections or information flow.
- Builds and maintains productive relationships with academic leaders clinical leaders donors community partners advisory groups and other stakeholders.
- Demonstrates diplomacy professionalism and sound judgment when engaging with high-level stakeholders. Administrative Services Team Leadership
- Leads supervises and develops the Administrative Services team including performance management workload assignments onboarding and professional development.
- Establishes and maintains administrative standards workflows and service expectations across the College.
- Oversees administrative staffing needs and collaborates with unit leaders to ensure efficient and consistent administrative support.
- Fosters a culture of professionalism accountability and continuous improvement within the Administrative Services team. |
|---|
| Expected Salary: | $70000-$80000 |
|---|
| Required Qualifications: | Bachelors degree and five years of experience or an equivalent combination of education and experience. |
|---|
| Preferred: | Strong analytical and criticalthinking skills with the ability to identify issues early and propose solutions proactively.
Experience providing executivelevel support within a large complex academic healthcare or research organization.
Demonstrated success supporting Csuite deanlevel or hospital/health system senior leadership.
Experience leading or supervising administrative teams including performance management workflow development and staff training.
Advanced proficiency in Microsoft 365 (Outlook Teams Word Excel PowerPoint) including managing complex calendars data tracking and document creation.
Prior experience working across interdisciplinary environments that include faculty clinicians executives and external partners.
Exceptional organizational analytical and communication skills. |
|---|
| Special Instructions to Applicants: | In order to be considered you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This requisition has been reposted. Previous applicants are still under consideration and need not reapply. |
|---|
| Health Assessment Required: | No |
|---|
Required Experience:
IC
Classification Title:Executive Assistant II-College of NursingClassification Minimum Requirements:Bachelors degree and five years of experience or an equivalent combination of education and experience.Job Description:The Executive Assistant II provides senior-level administrative operational and str...
| Classification Title: | Executive Assistant II-College of Nursing |
|---|
| Classification Minimum Requirements: | Bachelors degree and five years of experience or an equivalent combination of education and experience. |
|---|
| Job Description: | The Executive Assistant II provides senior-level administrative operational and strategic support to the Dean of the College of Nursing in their dual capacity as Dean and System Chief Nurse Executive for UF Health as well as to the Executive Associate Dean. This role requires exceptional judgment discretion and critical thinking along with a thorough understanding of university and academic health system operations. The Executive Assistant II manages highly sensitive and confidential matters coordinates complex executive priorities and serves as a trusted liaison to internal and external addition this position leads the College of Nursings Administrative Services Team ensuring consistent processes high-quality service delivery and a professional efficient administrative environment. Executive Support
- Oversees all administrative functions for the Dean and Executive Associate Dean ensuring efficient confidential and proactive support.
- Manages complex and sensitive communications acting as the primary point of contact for faculty staff university leadership UF Health partners community leaders and external organizations.
- Manages the executives calendars prioritizing meetings requests and commitments with expert discernment.
- Prepares organizes and synthesizes materials for executive discussions presentations board-level reviews accreditation needs and strategic meetings.
- Drafts edits and coordinates executive correspondence reports agendas minutes and formal communication on behalf of senior leadership
.
Representation & Executive Liaison
- Serves as a highly visible representative of the Dean and Executive Associate Dean in interactions across the university UF Health and broader community.
- Communicates directives decisions and follow-up actions on behalf of executive leadership ensuring clarity consistency and timely execution.
- Anticipates the needs of senior leaders by monitoring institutional activities identifying issues requiring attention and proactively facilitating connections or information flow.
- Builds and maintains productive relationships with academic leaders clinical leaders donors community partners advisory groups and other stakeholders.
- Demonstrates diplomacy professionalism and sound judgment when engaging with high-level stakeholders. Administrative Services Team Leadership
- Leads supervises and develops the Administrative Services team including performance management workload assignments onboarding and professional development.
- Establishes and maintains administrative standards workflows and service expectations across the College.
- Oversees administrative staffing needs and collaborates with unit leaders to ensure efficient and consistent administrative support.
- Fosters a culture of professionalism accountability and continuous improvement within the Administrative Services team. |
|---|
| Expected Salary: | $70000-$80000 |
|---|
| Required Qualifications: | Bachelors degree and five years of experience or an equivalent combination of education and experience. |
|---|
| Preferred: | Strong analytical and criticalthinking skills with the ability to identify issues early and propose solutions proactively.
Experience providing executivelevel support within a large complex academic healthcare or research organization.
Demonstrated success supporting Csuite deanlevel or hospital/health system senior leadership.
Experience leading or supervising administrative teams including performance management workflow development and staff training.
Advanced proficiency in Microsoft 365 (Outlook Teams Word Excel PowerPoint) including managing complex calendars data tracking and document creation.
Prior experience working across interdisciplinary environments that include faculty clinicians executives and external partners.
Exceptional organizational analytical and communication skills. |
|---|
| Special Instructions to Applicants: | In order to be considered you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This requisition has been reposted. Previous applicants are still under consideration and need not reapply. |
|---|
| Health Assessment Required: | No |
|---|
Required Experience:
IC
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Job Location:
Monthly Salary:
$ 70000 - 80000
Posted on:
9 hours ago
Vacancies:
1 Vacancy
