Administrative Coordinator, AAD

About Cornell Alumni Affairs and Development

Cornell Alumni Affairs and Development (AAD) advances Cornell Universitys mission by building lifelong relationships with alumni donors and friends while securing philanthropic support that fuels teaching research and public engagement. Through engagement stewardship and fundraising AAD helps ensure Cornells long-term excellence and impact.

The Opportunity

We are seeking a highly organized detailoriented Administrative Coordinator to join our Advancement pod team supporting multiple colleges and units. This role is central to the success of our fundraising and engagement efforts and offers the opportunity to work closely with senior advancement leaders alumni donors volunteers and campus partners.

Reporting to the Pod Leader the Administrative Coordinator provides comprehensive administrative operational and logistical support to the pod including Chief Development Officers (CDOs) a Major Gift Officer the Director of Alumni Engagement and other advancement colleagues. If you thrive in a collaborative environment enjoy taking on a variety of responsibilities and take pride in keeping complex operations running smoothly this role may be an excellent fit.

What You Will Do

As Administrative Coordinator you will support the daily operations and longterm success of advancement activities across the pod. Your work will include:

Administrative & Office Support

• Provide administrative support to the Pod Leader and Chief Development Officers including scheduling correspondence documentation and record management.
• Prepare track and organize correspondence proposals reports and meeting materials.
• Serve as a helpful point of contact for alumni volunteers and advisory council members by responding to inquiries and preparing requested materials.
• Maintain accurate records and data integrity including contact reports volunteer tracking and event coding.
• Organize and maintain shared digital files and departmental resources to ensure accessibility and accuracy.

Travel Coordination

• Coordinate all travel arrangements for the Pod Leader and Chief Development Officers including itineraries lodging and meeting logistics.
• Ensure travel arrangements are costeffective and comply with university guidelines.

Budget & Financial Support

• Process bills travel vouchers and expense reimbursements for multiple colleges and units.
• Assist with budget tracking and account monitoring.
• Coordinate financial documentation including vendor contracts purchase orders invoices deposits and eventrelated expenses.
• Reconcile expenses associated with engagement programs reunions and annual fund activities.

Calendar & Event Coordination

• Coordinate calendars for the Pod Leader and Chief Development Officers to ensure efficient scheduling and clear communication.
• Coordinate logistics for events meetings and programs such as advisory council meetings donor activities and deans office engagements.
• Collaborate with academic administrative offices and advancement colleagues on multiunit meetings and briefings.
• Assist with agendas briefing materials event materials and followup communications.

Continuous Learning & Team Engagement

• Participate in relevant university training and professional development opportunities.
• Stay current with tools technologies and best practices that support the role.
• Contribute ideas and recommendations to support departmental goals.
• Participate actively as a member of a collaborative and supportive team.
• Perform other duties as needed.

This role offers meaningful exposure to senior leaders crosscampus collaboration and advancement work that strengthens relationships with alumni donors and volunteers. Youll be part of a team that values integrity teamwork and continuous improvement. If you are an adaptable organized and proactive administrative professional we encourage you to apply with your resume and cover letter!

What We Need

A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

• Associates degree and 2 to 4 years of relevant experience or equivalent combination.
• Strong interpersonal verbal and written communication skills with the ability to work effectively with faculty staff alumni volunteers and senior administrators across multiple colleges/units.
• Excellent organizational skills and attention to detail with the ability to juggle multiple tasks prioritize effectively and meet tight deadlines.
• Demonstrated ability to maintain confidentiality and exercise sound judgment while working with sensitive and highly confidential information.
• Technological proficiency including experience with Microsoft Office products (Outlook Teams Excel) desktop applications databases and online systems; comfort learning and using emerging tools and AIsupported platforms.
• Experience coordinating meetings events or logistics including preparing materials managing budgets or accounts and handling vendor or financial documentation.
• Ability to build inclusive working relationships and work collaboratively within a multicollege pod environment.

Demonstrated adaptability and comfort working in a fastpaced evolving environment that encourages creative problemsolving and continuous improvement.

It Would Be a Bonus if You Have Any of the Following

• Familiarity with Cornell University policies procedures and administrative systems.
• Experience supporting Alumni Affairs and Development or working within a higher education advancement environment.
• Knowledge of PeopleSoft Salesforce or similar financial and CRM systems.

Important Notes About Applying

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• This position is eligible for a hybrid work arrangement. Employees typically perform this role on-campus 2 days per week and remotely 3 days per week.
• There is no relocation assistance available for this position.
• There is no visa sponsorship available for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on-campus 2 days per week. The university reserves the right to modify suspend revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health wellbeing and sustainability.
• Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.
• Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell
• Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards Working at Cornell.
• Visa sponsorship is not available for this position.
• Relocation assistance is not available for this position.

Cornell is an equal opportunity employer. For more information visit

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Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

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