Givaudan Careers HR Operations & Payroll Specialist

Join us and celebrate the beauty of human experience. Create for happier healthier lives with love for nature. Together with kindness and humility we deliver food innovations craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. Theres much to learn and many to learn from with more than 17000 employees around the world to explore ideas and ambitions with. Dive into varied flexible and stimulating environments. Meet empowered professionals to partner with befriend and stretch your skills alongside. Every day your energy your creativity and your determination will shape our future making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

HR Operation & Payroll Specialist- Your future position

Role Summary

The HR Operations & Payroll Specialist is responsible for delivering accurate compliant and employee-centric HR operations and payroll services for the India workforce across manufacturing plants and corporate offices. The role requires strong expertise in Indian statutory compliance (including PF and Gratuity) and medical insurance administration while operating within global HR frameworks and stakeholder expectations.

Core Responsibilities:

1. Payroll Administration & Statutory Compliance

• Manage end-to-end monthly payroll processing for India employees ensuring accuracy timeliness and adherence to global and local policies.
• Ensure compliance with Indian statutory requirements including Provident Fund (PF) Gratuity ESI Professional Tax TDS LWF and applicable labour laws.
• Coordinate PF-related activities including enrolments exits transfers UAN management reconciliations and filings.
• Manage Gratuity calculations eligibility checks accounting coordination and employee communications in line with statutory provisions and company policy.
• Liaise with Finance tax consultants and external vendors for payroll audits reconciliations and year-end processes.

2. Medical Insurance & Benefits Administration

• Administer Group Medical Insurance (GMC) and other employee insurance programs (GPA GTL where applicable).
• Manage employee enrolments additions deletions and endorsements in coordination with insurers and brokers.
• Support employees on policy coverage claims processes escalations and renewals.
• Partner with Finance and brokers during policy renewals claims analysis and cost optimization discussions.
• Ensure alignment of benefits administration with global benefits guidelines and local practices.

3. HR Operations & Employee Lifecycle Management

• Manage HR operations across the employee lifecycle including onboarding transfers promotions exits and separations.
• Maintain accurate and confidential employee records in Success factors ensuring data integrity and audit readiness.
• Prepare and issue letters towards HR documentation.
• Work with the vendors to ensure compliance with factory-related labour requirements including documentation and statutory registers where applicable.

4. Stakeholder Management & Employee Support

• Act as a primary point of contact for employee queries related to payroll PF Gratuity and medical insurance.
• Partner with HR Business Partners Global /Regional CoEs Finance and Legal to deliver seamless services.
• Coordinate with external vendors including payroll providers PF consultants insurers and auditors.

5. Process Excellence Systems & Reporting

• Drive continuous improvement in payroll benefits and HR operations processes to enhance accuracy and efficiency.
• Support HRIS and payroll system implementations enhancements and data validations.
• Develop and maintain SOPs compliance trackers and audit documentation.
• Generate payroll statutory and benefits-related reports for management and global stakeholders.

Your professional profile includes:

• Bachelors degree in Human Resources Commerce Business Administration or a related field.
• 47 years of experience in HR Operations and Payroll in India.
• Strong exposure to manufacturing/plant environments and MNC/global HR frameworks.
• Hands-on experience managing PF Gratuity and Group Medical Insurance.
• Strong working knowledge of PF Act Payment of Gratuity Act ESI Act and medical insurance practices.
• Experience with HRIS and payroll systems (e.g. SAP Workday SuccessFactors Oracle ADP).
• High attention to detail confidentiality and compliance orientation.
• Ability to manage peak periods (e.g. payroll closures incentives increments) with accuracy.
• Strong communication skills and ability to work with global and cross-functional stakeholders.

*LI-Y

At Givaudan you contribute to delightful taste and scent experiences that touch peoples lives.

We value the different perspectives that come from diverse cultures backgrounds and experiences.

Everyone regardless of race gender identity sexual orientation age disability culture religion or any personal circumstances is warmly welcomed at Givaudan a place where we all love to be and grow.

Every essence of you enriches our world. Join us in making a difference together.