Business Coordinator

Are you ready to drive excellence and enable innovation As a Business Coordinator you will be a key partner to senior leaders demonstrating advanced AI solutions to streamline workflows and deliver support across business operations communications and project activities. If youre digitally fluent proactive and passionate about continuous improvement this role is for you!

Accountabilities

• Manage complex calendars prioritize meetings and coordinate across global time zones using intelligent digital platforms.
• Arrange complex domestic and international travel visas and accommodations; reconcile expenses and ensure policy compliance.
• Support procurement processes including PO creation vendor onboarding SOWs and invoice tracking adopting and influencing standardized ways of working.
• Plan and implement virtual and hybrid events leveraging collaboration tools (Teams Zoom etc.) and digital logistics solutions.
• Be responsible for the operating rhythm for committees/teams tracking actions and deliverables with automated dashboards and workflow tools.
• Handle sensitive and confidential information with discretion employing secure digital platforms for information management.
• Establish effective relationships with the wider Business Coordinator community Global Leadership Teams respective SET area teams and external partners.
• Demonstrate confident communication skills managing priorities and expectations with integrity and influencing positive outcomes.
• Continuously review and refine administrative processes implementing standards and templates to maximize automation and digital enablement.
• Proactively use available learning and tools (e.g. ChatGPT Copilot Thriving in the Age of AI training) and seek professional development opportunities.
• Champion the adoption and integration of automation tools (e.g. AI-driven scheduling digital document management) to simplify and standardize business support processes and develop a culture of innovation and learning.

Essential Skills/Experience

• Education: Bachelors degree or equivalent experience.
• Proven experience managing complex calendars meetings international travel expenses procurement (POs/SOWs/vendor onboarding) invoices and vendor management across time zones.
• Hands-on use of enterprise AI and automation tools (e.g. Copilot AZ ChatGPT) to streamline workflows scheduling and standardize processes.
• Ability to design and maintain automated trackers/dashboards (e.g. Power BI SharePoint/Lists Smartsheet) for actions deliverables and operating rhythms.
• Advanced proficiency with all Microsoft 365 applications (Teams Outlook SharePoint OneDrive OneNote To Do) and other digital tools (Zoom Teams etc.) for virtual/hybrid events and logistics.
• Strong adherence to confidentiality data privacy and information governance using secure digital systems.
• Analytical organizational and communication skills; effective stakeholder management at senior levels.
• Proven ability to collaborate across teams and levels communicate clearly adapt quickly and build productive relationships that make collaboration seamless and effective.
• Demonstrated ability to inspire and embrace change solve problems proactively and effectively and handle multiple priorities in a fast-paced global environment with ongoing upskilling in AI/digital tools.
• May involve occasional early/late meetings to accommodate different time zones worldwide.
• Periodic travel may be required for onsite meetings and events.

Desirable Skills/Experience

• Relevant vocational qualification.

Working Model

When we put unexpected teams in the same room we unleash bold thinking with the power to inspire life-changing -person working gives us the platform we need to connect work at pace and challenge perceptions. Thats why we work on average a minimum of three days per week from the office. But that doesnt mean were not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

Why AstraZeneca #EAI

At AstraZeneca were investing in the latest technology and innovative ways of working to transform how we this role youll be at the heart of that transformation using advanced AI solutions and digital platforms to streamline how our leaders work and collaborate. Youll have the opportunity to continuously upskill grow your digital fluency and future-proof your career as part of a team that champions simplicity and runs faster by working together across the entire value chain.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds with as wide a range of perspectives as possible and harnessing industry-leading skills. We believe that the more inclusive we are the better our work will be. We welcome and consider applications to join our team from all qualified candidates regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment) as well as work authorization and employment eligibility verification requirements.