Senior Meeting Planner

General Information

• Job Code:PRO-MP03
• Location:Hybrid Rockville Maryland
• Employee Type: Non-Exempt Part-Time On-Call Temp
• Telework:Hybrid
• Salary Range: $33.93 - $39.02 per hour (how wepay and promote)
• Clearance: None

Are you passionate about turning ideas into events that fuel a mission bigger than yourself

Ripple Effect is seeking an experienced Senior Event Planner to support missiondriven programs through the planning and execution of highimpact meetings and events. Working closely with the Communications and Outreach team this role collaborates with multiple partners to manage preproduction logistics and onsite execution including audio/visual and technical support while contributing to crossfunctional planning efforts that advance Ripple Effects work.

Responsibilities

• Lead the endtoend planning and execution of meetings and events including preproduction onsite delivery and postevent wrapup activities
• Collaborate closely with the Communications and Outreach team to ensure events align with organizational goals messaging and client objectives
• Coordinate event logistics including venue selection registration travel catering materials and onsite staffing
• Manage audio/visual technical and hybrid/virtual event requirements by working with internal teams vendors and external partners
• Develop and maintain detailed event plans timelines runofshow documents and contingency plans
• Serve as the primary point of contact for event stakeholders partners vendors and service providers throughout the planning process
• Support crossfunctional coordination by assisting with related tasks such as content development speaker management and participant communications

Minimum Education and Experience:

• Bachelors Degree
• 4 years of related professional experience (at least 2 years in the event space)

Basic Requirements:

• Experience planning meetings and events for federal agencies (ex. NIH).
• Able to work in a fast-paced environment and juggle priorities without letting anything fall through the cracks.
• Detail oriented with strong organizational skills including experience planning and tracking the end-to-end progress of events logistics and drafting regular status reports for staff and leadership.
• Experience coordinating in-person virtual and hybrid events including the use of virtual meeting software (e.g. Zoom and Teams).
• Foundational knowledge of federal requirements () to ensure client is compliant with such regulations.
• Excellent verbal and error-free written communications skills for face-to-face interactions with clients (including event speakers and attendees) co-workers and leadership.
• Intermediate experience with Microsoft Office productivity software and collaboration tools such as Excel Microsoft Teams and SharePoint.
• Basic knowledge of project and events management and design software such as Microsoft Planner Microsoft Projectand Adobe CS.
• Ability to carry/maneuver various pieces of heavy equipment (50lbs) for onsite events and exhibits (e.g. carrying banners/boxes of materials to rolling crates.)

Skills That Set You Apart:

• Experience developing conference planning documents including SOPs timelines and detailed process documents.
• Certificate in event management such as CGMP or CMP.
• Knowledge of event management platforms such as Cvent or Bizzabo.
• Experience working with FACA committees and familiarity with requirements.
• IntermediateknowledgeofAI tools including their limitations and risks and how they can be appliedto support event coordination tasks.

Ripple Effect rewards our employees for their contributions to our mission in many ways from competitive pay and exceptional benefits to a range of work/life programs based on your employment classification and personalized preferences.

Ripple Effect is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender identity political affiliation or Veteran status. We also consider qualified applicants regardless of criminal histories consistent with legal requirements. If you have a disability or special need that requires accommodation during the hiring process please let us know by contacting our HR department at or your recruiter. Eligibility for employment will be verified using E-verify.

Required Experience:

Senior IC