Admin Assistant

Position: Admin Assistant
Location: Westlands Nairobi
Reports To: Senior Manager
Salary:

We are seeking to recruit a highly organised well-spoken presentable and proactive Admin Assistant to provide direct day-to-day administrative support to Senior Management while ensuring the smooth and professional running of the office.

This is a fast-paced and hands-on role suited for a mature individual who can manage schedules handle correspondence coordinate office activities respond to enquiries maintain petty cash records and ensure high standards of office organisation at all times.

The successful candidate must be detail-oriented able to work under tight deadlines take initiative without constant supervision and maintain professionalism in a demanding work environment.

Key Responsibilities

• Manage and coordinate the Senior Managers daily schedule meetings appointments reminders and follow-ups.
• Prepare letters reports emails memos and other office correspondence accurately and within set timelines.
• Receive and professionally handle phone calls visitors and incoming enquiries.
• Respond promptly to internal and external communication and ensure matters are directed appropriately.
• Maintain proper filing systems office records and confidential documentation.
• Manage petty cash disbursement reconciliation and accountability.
• Coordinate office supplies service providers errands and general office support requirements.
• Ensure the office environment remains clean organised presentable and running efficiently at all times.
• Follow up on pending tasks and ensure management instructions are executed promptly.
• Provide dependable day-to-day administrative and coordination support to Senior Management.

Required Qualifications & Experience

• Diploma or Degree in Business Administration Office Management Secretarial Studies or related field.
• Minimum 3 years experience in a busy administrative support role.
• Prior experience supporting senior management or handling front office administration will be an added advantage.
• Strong computer proficiency in MS Office email correspondence and document preparation.
• Experience managing petty cash and office records.

Required Skills & Competencies

• Exceptional organisational and planning skills
• Excellent spoken and written communication skills
• Ability to work under pressure and meet tight deadlines
• Strong initiative and ability to work with minimal supervision
• High level of professionalism and personal presentation
• Mature dependable and committed work ethic
• Strong attention to detail and follow-through
• Ability to multitask and prioritise effectively
• Confidentiality accountability

We Are Specifically Looking For Someone Who Is:

• Naturally organised and structured
• Quick in execution and responsive
• Professional and confident in communication
• Able to think ahead and solve problems
• Serious committed and dependable

This role is not suited for individuals who require constant supervision or struggle with urgency and follow-through.

How to Apply

Interested candidates who meet the above qualifications are invited to send their CV by latest Wednesday 6th May 2026.

Only shortlisted candidates will be contacted.