Executive Secretary

Job Description: Executive Secretary at Compass Realty Inc

We are seeking a highly organized professional and proactive Executive Secretary to provide high-level administrative support to senior executives and real estate leadership at Compass Realty Inc. This role ensures smooth office operations manages schedules and serves as a key liaison between executives agents clients and vendors.

Key Responsibilities:

• Manage executive calendars schedule meetings appointments and travel arrangements
• Prepare and organize agendas reports presentations and correspondence
• Serve as primary point of contact between executives clients agents and vendors
• Screen and prioritize emails calls and messages for executives
• Assist with real estate transaction documents contracts and approvals
• Maintain confidential files agreements and records
• Coordinate events property showings or office meetings as required
• Handle office administrative tasks including filing supplies and vendor management
• Draft review and proofread internal and external communications
• Support special projects and ad-hoc tasks as assigned by executives

Qualifications:

• High school diploma required; Associates or Bachelors degree preferred
• 12 years of administrative or executive support experience (real estate experience preferred)
• Strong organizational multitasking and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Experience with real estate CRM or transaction management systems is a plus
• Ability to maintain confidentiality and exercise discretion

Salary & Benefits: Competitive salary based on experience and qualifications. Benefits package including health insurance paid time off retirement plans and more.

Required Skills:

Decision Making