Senior Administrative Associate Instrument Development

We are seeking a highly capable Administrative Assistant to provide dedicated proactive support to the Vice President of Instrument Development and their direct reports. This role plays a critical part in enabling effective leadership operations through a wide range of advanced administrative operational and coordination responsibilities aligned with IDEXX priorities.

This individual will provide occasional support to other team members as needed and will partner with Administrative professionals across the organization to help foster a collaborative and welcoming environment for their team and external parties.

This position is well suited for an experienced administrative professional who thrives in a fast-paced dynamic environment and brings excellent judgment discretion and follow-through. The ideal candidate anticipates needs adapts quickly to change and builds trusted relationships across all levels of the organization.

Location: In person work attendance on-site five days a week

What you will do:

• Provide administrative support to the VP of Instrument Development and their direct reports ensuring priorities meetings and deliverables are well coordinated and aligned with business objectives.
• Proactively manage complex calendars for the VP and leadership team exercising sound judgment to prioritize meetings resolve scheduling conflicts and optimize time management.
• Partner closely with the VP and leadership team to prepare for leadership meetings reviews and internal forums by coordinating agendas materials and pre-reads.
• Coordinate travel arrangements primarily within the U.S. with limited international travel ensuring efficient well-organized logistics.
• Prepare and submit accurate and timely expense reports in accordance with IDEXX policies and procedures.
• Serve as a trusted liaison between the VP direct reports and select external contacts representing the office with professionalism diplomacy and discretion.
• Plan and coordinate onsite meetings team events and leadership sessions including logistics room scheduling technology support and follow-up actions.
• Manage sensitive and confidential information with the highest level of integrity and care.
• Anticipate needs proactively address issues and recommend process or workflow improvements.
• Leverage Microsoft 365 and IDEXX systems to optimize workflows scheduling communication and overall administrative efficiency.
• Support special projects operational initiatives department meetings and onboarding activities for new team members within Instrument Development.

What you bring:

• Highly effective at managing multiple complex priorities with minimal direction
• A trusted administrative partner who demonstrates sound judgment and discretion
• An effective communicator who works confidently with senior leaders and cross-functional partners
• Flexible adaptable and comfortable operating in an evolving environment
• Exceptionally organized with strong attention to detail
• A proactive problem solver with strong follow-through

Qualifications:

• 5 years of executive support experience in a corporate environment
• Experience providing administrative support to senior leaders
• Demonstrated ability to manage complex calendars competing priorities and sensitive information
• Strong written and verbal communication skills
• Strong proficiency in Microsoft Office (Outlook Teams OneDrive Word Excel PowerPoint) and comfort learning internal systems and tools
• Experience working in a complex matrixed organization
• Proven ability to independently manage initiatives coordinate projects and drive administrative process improvements

Why IDEXX

Were proud of the work we do because our work matters. An innovation leader in every industry we serve we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy to ensure safe drinking water for billions and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10000 talented people.

So what does that mean for you We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX you will be supported by competitive compensation incentives and benefits while enjoying purposeful work that drives improvement.

Lets pursue what matters together.

IDEXX values a diverse workforce and workplace and strongly encourages women

people of color LGBTQ individuals people with disabilities members of ethnic

minorities foreign-born residents and veterans to apply.

IDEXX is an equal opportunity employer. Applicants will not be discriminated against

because of race color creed sex sexual orientation gender identity or expression age

religion national origin citizenship status disability ancestry marital status veteran

status medical condition or any protected category prohibited by local state or federal

laws.