HR Administrative Coordinator
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Yearly Salary:
Posted on:
5 hours ago
Vacancies:
1 Vacancy
Job Summary
CURRENTLY HIRING: HR ADMINISTRATIVE COORDINATOR
LOCATIONS: Miami FL Houston TX
COMPANY OVERVIEW
SICEs main asset is its team. The high professional level of our employees ensures the quality in our services.
With almost 2500 employees worldwide SICE promotes human development providing opportunities for the development and improvement through training and participation in multidisciplinary and multicultural groups. Talent initiative commitment and enthusiasm are common characteristics of the people who build our team.
HR ASSISTANT JOB SUMMARY
We are seeking a detailoriented and highly organized HR Administrative Coordinator to support daytoday Human Resources operations. This role is essential to onboarding and offboarding employee records management payroll support ADP reporting and HR system troubleshooting. The ideal candidate is professional discreet and comfortable working in ADP Workforce Now in a fastpaced multidepartment environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Onboarding & Offboarding
- Prepare and process new hire documentation including offer letters and onboarding paperwork.
- Open IT support tickets and coordinate onboarding and offboarding with IT and other departments.
- Enroll new hires in ADP Workforce Now and ensure I-9 completion onboarding module verification within the first week of employment.
- Maintain accurate employee personnel files both electronic and physical.
- Manage offboarding documentation including resignation letters exit interviews supervisor exit forms termination letters and ADP updates.
- Employee Records Management
- Maintain and update employee records in ADP Workforce Now and HR systems.
- Update project numbers contact information and work email addresses.
- Ensure compliance with data protection and confidentiality regulations.
- Handle confidential information with discretion; unauthorized disclosure is strictly prohibited.
Payroll Support
- Process payroll.
- Assist supervisors with time entry and discrepancy resolution.
- Approve time-off requests and enter project numbers as needed.
- Reconcile time entries against timesheets.
- Maintain payroll documentation in compliance with retention requirements.
Employee Relations
- Serve as the first point of contact for employee PTO payroll and HR record inquiries.
- Escalate complex issues to HR leadership.
- Support employee recognition programs and company events.
Data Entry Reporting & ADP System Support
- Maintain employee pay profiles including garnishments allowances and reimbursements.
- Track employee visas and work authorizations; run quarterly compliance reports.
- Run standard and ad-hoc HR and payroll reports in ADP Workforce Now.
- Monitor data accuracy across ADP modules.
- Troubleshoot ADP Workforce Now issues related to onboarding payroll timekeeping and reporting.
- Open and manage ADP support cases and coordinate resolution.
- Reconcile and report monthly ADP invoices to Accounting.
Recruitment Support
- Assist with job postings in ADP Workforce Now.
- Coordinate interview scheduling with Project Managers.
- Assist with preliminary resume reviews when required.
EDUCATION
- High school diploma or general education degree (GED) required.
PREFERRED SKILLS AND EXPERIENCE
- Associates degree or equivalent experience in Human Resources or a related field preferred
- Minimum of 12 months of HR or administrative support experience
- Handson experience with ADP Workforce Now strongly preferred
- Strong attention to detail and organizational skills
- Proven ability to handle confidential information with professionalism
- Proficiency in Microsoft Office (Excel Word Outlook)
- Strong communication problemsolving and multitasking skills
CONDITIONS OF EMPLOYMENT
- Proficient computer/office skills (OUTLOOK MICROSOFT EXCEL WORD etc.)
- Must pass a pre-employment criminal background check.
- Must pass a pre-employment Drug and Alcohol Test
- Must demonstrate eligibility to work in U.S.
WHY JOIN US WE HAVE MANY BENEFITS:
- Up to three weeks of paid time off every calendar year (15 days total). Eligibility to earn 1 day every calendar year after employees 3-year anniversary.
- Several paid company holidays throughout the year. (approx. 11-12)
- Training and Growth Opportunities.
- Individual Health Coverage for the employee and for other coverage levels including spouse children and family.
- Dental coverage plan
- Vision coverage plan
- Critical Illness coverage plan
- Accidental Injury coverage plan
- Hospital Care Indemnity coverage plan
- Short Term Disability Insurance (SICE Inc. currently offers 100% premium contribution)
- Life and AD&D Insurance (SICE Inc. currently offers 100% premium contribution)
- Eligibility to participate in SICEs 401K Plan with 50% employer match.
READY TO JOIN THE TEAM
You may upload your resume on your online application in the following formats to the link provided at the very top of the page. As well as remit via email to
- Word
No phone-calls please.
SICE Inc. is an Equal Opportunity Employer Drug-Free Work Place
Required Experience:
IC
About Company
SICE es una compañía tecnológica multinacional dedicada a la integración de sistemas. Servicios en todo tipo de procesos industriales.
