Administration Officer 6 mth Fixed Term

Job Description:

We are looking for a special kind of person a St Vincents kind of person.

Someone who puts compassion connection and caring for other people at the heart of everything they do.

The Administration Officer will primarily reconcile and align third-party work orders originating from the Digital Care Platform (DCP) to corresponding purchase orders and invoices in the financial system ensuring accurate classification against Support at Home service lines and budget codes.

This involves managing the end-to-end purchase order and invoice lifecycle including raising receipting three-way matching and resolving exceptions in a timely manner. A key aspect of the role is liaising with care partners vendors and internal stakeholders to confirm service authorisations resolve transactional discrepancies and maintain the integrity of procurement data across DCP and D365 financial operations (FinOps).

Alongside the transactional processing responsibilities the role contributes to identifying and addressing data quality gaps between DCP and FinOps providing frontline insights to improve system alignment mapping accuracy and reporting reliability. The position requires the maintenance of organised transaction records a high degree of confidentiality and professionalism and quality customer service all delivered within the framework of St Vincents Mission Vision Values and Code of Conduct.

Based in our Brisbane Group Office this exciting new opportunity is a Full-Time Fixed Term contract until 31 October 2026 and is now available for immediate start.

Things that work for us:

• A genuine passion and excitement about delivering high quality administration processes the support our operational stakeholders
• Knowledge of In home Aged Care advantageous
• Several years experience in an administration role ideally within Volunteering Recruitment HR or not-for-profit areas
• Pre-employment processing experience national criminal history checks collating identification working rights reference checks vaccination requirements qualifications NDIS checks and so on
• Engaging and effective teamwork skills which enable you to build great working relationships achieve great outcomes and add value as an effective member of our fabulous team
• Whats more important than industry background is your Values and Mission alignment commitment to providing the highest quality service and a genuine desire to continually improve our offering - were constantly evolving and transforming to ensure the Talent support we provide is exceptional and are seeking team members who can join us on this creative journey
• Demonstrated high level administration customer service planning and organisational skills resilience and problem-solving skills are essential along with a knack for identifying continuous process improvement
• Exceptional written and verbal communication skills very confident using all Microsoft programs Teams Outlook pre-employment portals knowing your way around recruitment systems and the importance of why using standardised templates and communications is key to quality and consistent service

Things that work for you:

• Join an awesome team doing rewarding work - a team who genuinely cares about each other and the work we are fortunate to do every day
• More take-home pay with competitive salary packaging options up to $15990 Novated leasing plus an optional Meals and Entertainment card up to $2650 per annum
• Opportunity to work for the nations largest Catholic not-for-profit health and aged care provider with a rapidly growing and progressive vision
• Flexible working arrangements will be supported and are encouraged to ensure a healthy work life balance
• Join an organisation where staff feedback largely indicates they are treated with respect are confident in their managements leadership and would stay if offered a similar job elsewhere
• Ability to visibly see your impact on the business and its service
• Like-minded colleagues with a friendly team environment and a great community care spirit
• Employee Assistance Program for staff and their families
• Access to the Fitness Passport (FP)

At St Vincents we value inclusivity and diversity and acknowledge the importance of creating a work environment that is welcoming safe fair and impartial and invites people from all backgrounds to join us.

How To Apply

Please submit your application via the Apply button include your resume and a brief cover letter outlining your experience and suitability.

Respectfully no recruitment agencies.

Closing Date:

Reconciliation Action Plan:

At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information visit https:// or get in contact at

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct