Executive Assistant

TheExecutive Assistantis an exempt full-time in-office position and serves as a key member of The Companys administrative support team. The Executive Assistant will be responsible for helping the company function with efficiency organization and purpose. The ideal candidate has strong organization and prioritization skills is solution-focused and works well with team members both in-person and virtually. The incumbent will demonstrate meticulous attention to detail and will be adept at anticipating needs.

Essential Functions/Duties/Tasks:

The Executive Assistant will perform a wide range of executive support activities and assistance to the President & CEO. This individual will have strong written and verbal communications and will be expected to handle tasks of a confidential nature with role includes proactively anticipating the CEOs needs and maximizing the CEOs time by preparing them thoroughly for meetings with key individual will also be responsible for assisting team members with the production of company-sponsored events tradeshows conferences international economic development missions etc.

Responsibilities include but are not limited to:

• Assisting with daily scheduling duties including managing calendar and scheduling appointments internal/external meetings and conference calls
• Prepare the CEO for meetings by organizing pre-read materials and ensuring all necessary information is readily available.
• Coordinating domestic and international travel itineraries flights hotel accommodation rental car and other travel needs
• Coordinating logistics and preparing meeting materials for Board of Directors meetings
• Supporting other Senior Management staff on other projects as needed
• Drafting and editing correspondence communications presentations and other documents
• Completing monthly expense reconciliation for the executives corporate credit card and out of pocket expenses
• Support office management by ensuring smooth daily operations and coordination within the office.
• Working with team members to execute events from concept to completion ensuring they operate smoothly and efficiently
• Assisting staff participation in company-sponsored events trainings conferences tradeshows Board meetings etc. to include managing registrations and travel arrangements for international delegations
• Assisting with contract-related negotiations for venues catering supplies equipment etc. and serving as a liaison to vendors

Required knowledge skills and abilities:

• Ability to communicate effectively with vendors and office staff
• Demonstrated ability to work under pressure handle multiple projects simultaneously and autonomously and keep tasks/projects on track
• Be trustworthy reliable have strong work ethic and ability to keep strict confidentiality
• Excellent organizational skills and meticulous attention to detail
• Superb interpersonal skills and strong team player
• Excellent logistical skills
• Event planning skills
• Knowledge of administrative and clerical procedures
• Understanding of project management and the skills needed to forecast and plan ahead
• Customer service oriented
• Be able to use common business machines (copiers scanners etc.)
• Have a strong working knowledge of Microsoft Office Suite and Adobe Acrobat
• Holds a valid U.S. drivers license and a clean background check
• Must have access to reliable transportation

Preferred experience:

• 7 years of relevant experience in any combination as administrative assistant executive assistant and/or office manager
• Experience in coordinating both large and small-scale events.
• Proven experience providing support to Boards including preparing materials taking minutes and managing board logistics.
• Demonstrated experience in complex calendar management including coordinating across multiple time zones.
• Experience in coordinating international travel including visas passports and other travel documentation.

Description of physical demands and work environment:

• Position may require moderate lifting of supplies and materials from time-to-time
• The working environment is a general office environment with a moderate noise level

The Company believes that diversity equity and inclusion are critical to our success. We seek to recruit develop and retain the most talented people from a diverse candidate pool.

The Company is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race color religion sex pregnancy (including childbirth lactation and related medical conditions) national origin age ancestry physical and mental disability marital status sexual orientation gender identity gender expression genetic information (including characteristics and testing) military and veteran status and any other characteristic protected by applicable law. Applicants of diverse backgrounds are encouraged to apply.

We welcome you to apply today!