Executive Assistant-Recruited

V R Della Infotech Inc

Job Location:

Boston, NH - USA

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

Description:

Provides wide range of complex office and administrative support to a senior manager or executive. Requires excellent communication and interpersonal skills. Serves as principal contact and source of information for customers of the department including faculty students staff and external customers. Develops implements and administers office procedures policies and operations. May monitor budget including tracking expenditures and preparing reports. May maintain personnel records. Reviews routes answers and monitors follow up actions on correspondence. Provides wide ranging support including keyboarding composing and editing letters memoranda reports lecture course materials presentations cases. Uses multiple common office applications including word processing database management spreadsheets graphics and presentation software electronic calendar email. Uses Internet may include basic website maintenance. Manages complex calendars arranges for meetings appointments and travel arrangements. May attend meetings with executive to provide logistical support take detailed notes and track needed follow up items. Requires ability to rapidly learn University and departmental policies and procedures.

Additional Details

Preferred Pay Rate Range : BR-BR
Union Designation : Union Eligible
Report-To Detail : Hybrid - partial time on campus/partial time WFH (working/living in MA).
Tenure Limit : 3 months
FLSA Exemption Status : Non-Exempt/OT Eligible
Required Education : College Graduate
Required occupational training certifications or license(s) : None
Business Title : Executive Assistant
Additional Job Details : Job SummaryThe Harvard T.H. Chan School of Public Health Office of Development and Alumni Relations (ODAR) is committed to securing the financial resources time and loyalty of alumni friends corporations and foundations to promote the school s work of educating new generations of global health leaders and producing powerful ideas that can transform the lives of people everywhere. Reporting to the Vice Dean the executive assistant (EA) will serve as the primary administrative point of contact and provide high-level administrative support to the vice dean. The successful candidate will be a collaborative self-directed individual who demonstrates a solutions-oriented approach anticipating and resolving problems with the utmost discretion and professionalism to ensure the vice deans day-to-day affairs are conducted smoothly. The EA will build relationships and effectively and diplomatically communicate with a variety of constituents across the Harvard community. They will balance priorities and projects in an organized manner and demonstrate discretion when working with confidential or sensitive DescriptionDuties and responsibilities are including but not limited to: Schedule management: Proactively manage the vice dean s calendar of meetings and events collect information and materials monitor action items to completion and maintain working knowledge of priorities and happenings across the school. Create agendas for vice dean-initiated meetings and ensure that agendas for other meetings are shared promptly. Partner with Vice Dean to ensure follow-up items are completed promptly. Portfolio/Data management: Synthesize information from meetings and other communications to draft and upload contact reports to donor database maintain other portfolio data as needed and generate reports to support portfolio reviews and management. Ensure that all proposal data is entered accurately and timely. Building trust and relationships: Establish and maintain key peer relationships at the school and across the University. Will also work with ODAR s leadership in support of the Vice Dean s priorities including scheduling and ensuring that all staff meetings are scheduled and agendas are prepared and distributed in a timely manner. Dean s office coordination Serves as the primary ODAR point of contact for scheduling dean s visits ensuring that outreach for meetings is coordinated across ODAR. Works closely with Dean s office staff to ensure coordination of calendars. Travel management: Arrange travel for visits events and other trips prepare itineraries and gather other materials and reconcile corporate card expenses to ensure timely payment. Project management and support: Coordinate projects as needed in partnership with the Vice Dean and ODAR leadership track deliverables and take notes and minutes as needed staff ODAR events as needed and represent the team at School-wide events.
Pre-identified candidates information including name email phone state/city/zip & pay rate : (No Value)
Is the worker converting from being a Harvard full-time employee (FTE) : No
Role requires identity I-9 and 3 reference screen (recruited) : Yes
Role requires identity I-9 screen (payrolled) : No
Role requires DMV/driving history screen : No
Role requires criminal background and sexual offender screening CORI/SORI : No
Role requires criminal background screen : No
Role requires 10-panel drug screen : No
Role requires credit record check : No
Role requires compliance with Immunization policy. : No

Description: Provides wide range of complex office and administrative support to a senior manager or executive. Requires excellent communication and interpersonal skills. Serves as principal contact and source of information for customers of the department including faculty students staff and ext...

Description:

Additional Details

Preferred Pay Rate Range : BR-BR
Union Designation : Union Eligible
Report-To Detail : Hybrid - partial time on campus/partial time WFH (working/living in MA).
Tenure Limit : 3 months
FLSA Exemption Status : Non-Exempt/OT Eligible
Required Education : College Graduate
Required occupational training certifications or license(s) : None
Business Title : Executive Assistant
Additional Job Details : Job SummaryThe Harvard T.H. Chan School of Public Health Office of Development and Alumni Relations (ODAR) is committed to securing the financial resources time and loyalty of alumni friends corporations and foundations to promote the school s work of educating new generations of global health leaders and producing powerful ideas that can transform the lives of people everywhere. Reporting to the Vice Dean the executive assistant (EA) will serve as the primary administrative point of contact and provide high-level administrative support to the vice dean. The successful candidate will be a collaborative self-directed individual who demonstrates a solutions-oriented approach anticipating and resolving problems with the utmost discretion and professionalism to ensure the vice deans day-to-day affairs are conducted smoothly. The EA will build relationships and effectively and diplomatically communicate with a variety of constituents across the Harvard community. They will balance priorities and projects in an organized manner and demonstrate discretion when working with confidential or sensitive DescriptionDuties and responsibilities are including but not limited to: Schedule management: Proactively manage the vice dean s calendar of meetings and events collect information and materials monitor action items to completion and maintain working knowledge of priorities and happenings across the school. Create agendas for vice dean-initiated meetings and ensure that agendas for other meetings are shared promptly. Partner with Vice Dean to ensure follow-up items are completed promptly. Portfolio/Data management: Synthesize information from meetings and other communications to draft and upload contact reports to donor database maintain other portfolio data as needed and generate reports to support portfolio reviews and management. Ensure that all proposal data is entered accurately and timely. Building trust and relationships: Establish and maintain key peer relationships at the school and across the University. Will also work with ODAR s leadership in support of the Vice Dean s priorities including scheduling and ensuring that all staff meetings are scheduled and agendas are prepared and distributed in a timely manner. Dean s office coordination Serves as the primary ODAR point of contact for scheduling dean s visits ensuring that outreach for meetings is coordinated across ODAR. Works closely with Dean s office staff to ensure coordination of calendars. Travel management: Arrange travel for visits events and other trips prepare itineraries and gather other materials and reconcile corporate card expenses to ensure timely payment. Project management and support: Coordinate projects as needed in partnership with the Vice Dean and ODAR leadership track deliverables and take notes and minutes as needed staff ODAR events as needed and represent the team at School-wide events.
Pre-identified candidates information including name email phone state/city/zip & pay rate : (No Value)
Is the worker converting from being a Harvard full-time employee (FTE) : No
Role requires identity I-9 and 3 reference screen (recruited) : Yes
Role requires identity I-9 screen (payrolled) : No
Role requires DMV/driving history screen : No
Role requires criminal background and sexual offender screening CORI/SORI : No
Role requires criminal background screen : No
Role requires 10-panel drug screen : No
Role requires credit record check : No
Role requires compliance with Immunization policy. : No