Purchasing Database Maintenance Associate

Key Responsibilities
Rebates Management

• Manage vendor rebate programs including:
  • Set up and maintenance of promotions (monthly and ongoing)
  • Processing and submitting rebate claims at month-end
• Handle high-volume rebate activity
• Ensure accuracy and compliance with vendor program requirements (e.g. EDU trade-in promotional offers)
• Track and reconcile rebate claims to ensure timely recovery

SKU & Pricing Database Management

• Maintain and update product database (SKUs and pricing) including:
  • New SKU setup and ongoing maintenance
  • Cost verification (quarterly)
  • Proactive delisting and updates of inactive or obsolete items
• Support stocking and commercial SKUs including:
  • B2B segments (Education Government Special Opportunities)
  • Creation and maintenance of child SKUs for specific programs
• Manage vendor communications (primarily via email) related to pricing and product updates
• Ensure data integrity and accuracy across systems

Vendor Program Administration

• Support setup maintenance and claims for vendor pricing and promotional programs
• Coordinate with vendors and internal teams to ensure program execution aligns with business requirements
• Maintain organized records of vendor agreements and program details

Administrative Support

• Provide day-to-day support to Purchasing Assistants and Buyers
• Assist with data entry reporting and documentation
• Respond to internal inquiries related to product data pricing and promotions

Qualifications

• 13 years of experience in purchasing merchandising or data administration
• Strong attention to detail with a high level of accuracy in data management
• Proficiency in Excel and database systems (ERP experience an asset)
• Excellent organizational and time management skills
• Strong written communication skills (vendor interaction primarily via email)
• Ability to manage high-volume repetitive tasks with consistency
• Proactive mindset with problem-solving abilities

What You Bring

• Analytical thinking with a focus on data accuracy
• Ability to prioritize and manage multiple deadlines
• Strong collaboration skills and a team-oriented approach
• Initiative to identify and improve processes

Why Join Vistek

• Work with a collaborative and experienced Purchasing team
• Gain exposure to vendor programs and product lifecycle management
• Be part of a dynamic retail and B2B environment

Required Experience:

IC