Coordinator, Foundation

DEPARTMENT:

Foundation

SALARY:

Paygrade 7; $42000 - $50000 depending on education and experience benefit eligible

Unlock Exceptional Benefits at FVCC (Worth $25K)!Youll receive generous employer contributions towards your Health/Vision & Dental up to 15 vacation days 12 sick days and 12 holidays. Plus build your future with the Montana Public Employee Retirement System and a 403(b) match up to 7%. And thats not all - Public Loan Forgiveness plus invest in your continued education when you explore Tuition Waiver benefits for you and your dependents!

FLSA:

Exempt

CLOSING DATE:
Open until filled; howeverpriority is given to application materials received by 05/15/2026.

SUMMARY
The Events and Corporate Relations Manager directs events for the addition this position assists the FVCC Presidents office and Foundation Executive Director with other events in community and on campus.

ESSENTIAL DUTIES

• Serves as a key representative of the Flathead Valley Community College Foundation and ensures quality and responsiveness as the first point of contact to the Foundation; provides excellent customer service for the Colleges donors and constituents.
• Manages Foundation ticket sales and event reservations.
• As a Foundation team member assists with events and activities including communications volunteer management and checklists.
• Assists with Foundation Board management including meeting coordination agendas and minutes of board and committee meetings.
• Supports the Foundation Finance Director with scholarship program and application review process.
• Assists with database management; database mailings communications invitations certifications e.g. Responsible Alcohol Sales and Service (RASS)/ServSafe and publications.
• Writes acknowledgement letters and donor correspondence.
• Creates and maintains a collaborative and collegial environment with colleagues; works closely with the Presidents office and Culinary Institute of Montana.
• Performs annual and periodic form and payment submissions including grants (e.g. Great Fish) alcohol permits software renewals and other contracts.
• Performs general office support functions including filing records maintenance purchase orders office supplies budgets and deposits.
• Serves as a member on various college committees and teams; meets with other college personnel for events projects planning idea sharing issue resolutions and operational communications.
• Attends related trainings workshops and professional development.
• Cross trains to perform other departmental and team functions; backfills for staff as needed.
• Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students faculty and the College.
• Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships.
• Maintains professional ethics and confidentiality of students and donors in accordance with applicable laws and policies.
• Advances the mission of FVCC by serving on or convening committees and contributing in the community in college-related activities.
• Performs other duties as assigned.
• Reports to the Chief Development Officer.

MINIMUM QUALIFICATIONS

• Bachelors degree; OR
• Associates degree in related field and two years of related work experience; OR
• The equivalent of two years of progressive higher education and two years of related experience; AND
• Valid Montana drivers license upon employment and insurable driving record.

PREFERRED QUALIFICATIONS

• Bachelors degree in public relations finance business or public administration.

KNOWLEDGE SKILLS AND ABILITIES

• Ability to provide quality customer service and collaboration by creating a welcoming and supportive environment.
• Demonstrated skill in creating and managing a work climate of collegiality and teamwork.
• Ability to think critically and creatively meet deadlines have a high standard of integrity and be motivated to incorporate best practices into the organizational culture.
• Strong skills in problem solving and conflict resolution.
• Ability to be flexible adaptable and multi-task in a setting that is fast-paced and ever-changing.
• Ability to act with diplomacy tact and respect for customers in all situations.
• Working knowledge skill and ability to stay abreast with computer applications technology and office procedures.
• Ability to utilizeMicrosoft Word Excel and Outlook Google Docs and other programs to perform word processing data entry and send emails.
• Demonstrated communication presentation customer service and interpersonal skills.
• Ability and willingness to serve as a representative for the College by interacting appropriately with the community.
• Ability to work within policies and procedures of FVCC.
• Ability to intermittently work non-traditional schedules including evenings weekends as needed.
• Ability to maintain effective and positive professional relationships.
• Ability to follow and issue directions.
• Ability to maintain regular and acceptable attendance levels.
• Ability to maintain a high level of confidentiality.
• Ability to maintain clean and insurable driving record.
• Ability to successfully pass a criminal background check.
• Ability to respond in the event of an emergency.
• This is a Medium Duty job according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles U.S. Department of Labor and Industry. Medium Duty involves exertion of 20-50 pounds of force occasionally and/or 10-25 pounds frequently and/or up to 10 pounds continuously to move objects.

APPLICATION PROCEDURE:
In order to be considered for this position applicants must apply online at paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration. Additionally applicants are required to submit the following documents by uploading them to the online application:

• Letter of application indicating how you meet the minimum qualifications and detail your work experience as it relates to the positions Knowledge Skills and Abilities; AND
• A current comprehensive resume or curriculum vitae; AND
• Unofficial transcripts for all degrees held andProfessional Certifications when applicable. As a condition of employment the successful candidate will submit official transcripts for all degrees held and applicable certifications to FVCC HR upon hire. Only transcripts from accredited institutions will be accepted;AND
• Three professional references with complete contact information must be provided on the application form. Professional references must be individuals most familiar with applicants work experience skills and work behaviors and supervisory experience. Do not list family and friends for professional references.

EMPLOYMENT VERIFICATIONS REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS:Prior to any offers of employment FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicants application or resume. Additionally FVCC conducts post-offer criminal background checks.

EQUAL EMPLOYMENT OPPORTUNITY:FVCC is an equal opportunity employer. It is FVCCs policy that all individuals are entitled to equal employment opportunities regardless of race color religion creed political ideas sex gender identity sexual orientation age marital status veterans status service in the uniformed services as defined by state and federal law physical or mental disability national origin or ancestry except as authorized by law. These protections extend to all management practices and decisions including recruitment and hiring practices appraisal systems promotions and training and career development programs as required by federal and state laws.

FVCC BOARD POLICY: The FVCC Board Policy Manual is available to review at ACCOMMODATIONS FOR PERSONS WITH DISABILITIES:FVCC provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the application and selection process. No applicant will be penalized as a result of such a request.

VETERANS PREFERENCE ACT:Preference applies in hiring and provides a uniform method by which special consideration is given to qualified Veterans. Veterans Preference laws do not however guarantee Veterans a job nor do they give Veterans preference in internal actions such as promotion transfer reassignment and reinstatement. Applying for a preference is voluntary and that all information related to a preference is confidential and used only during the hiring process; the information will be maintained in a separate confidential file. To claim Veterans Preference you must complete the Veterans Preference Form (form is available at and email it along with document(s) that verify your eligibility for employment preference to. Claims for Veterans preference must be received by Human Resources prior to position closing date.

WINDFALL ELIMINATION PROVISION:Based on the Windfall Elimination Provision FVCC employment may not be covered by Social Security. To learn more about the Windfall Elimination Provision click Experience:

IC