Sr Medical Education Program Specialist

This position involves close collaboration with medical students residents and faculty members to ensure seamless program operations. Additionally the Specialist will manage the VSLO application process facilitate onboarding for accepted candidates coordinate schedules evaluations and grades for medical student rotators and engage in administrative tasks such as updating course catalogs syllabi and handbooks.

The successful candidate will play a crucial role in documentation management onboarding processes and scheduling for various educational experiences contributing significantly to the success of our medical education mission.

This position is contract. This position is time limited.

Develops assembles and distributes curriculum information and associated materials to faculty
and students rotating through clerkship/residency programs.
Works closely with the clerkship/residency program director to establish implement and maintain
program policies procedures and handbooks.
Monitors and organizes student/resident progress through the rotations to ensure educational
objectives are being met. Initiates action where necessary to maintain academic standards of the
clerkship/residency.
Coordinates with students/residents and faculty in adjusting and modifying individual schedules.
Serves as liaison between students and faculty on a range of academic administrative and
personal issues.
Serves as a liaison with clerkship/residency community sites. Assists faculty in assessing
appropriate educational environments.
Advises students on curriculum testing and associated requirements.
Coordinates administers proctors and grades student/resident testing including National Board
Exams.
Develops and maintains databases and spreadsheets to track students through program;
compiles and analyzes statistical and operational data; develops reports as requested.
Screens and responds to daily correspondence regarding clerkship/residency program.
Plans and coordinates various events such as orientation receptions in-service examinations
research day match day graduation. Manages logistics including location room set up A/V
needs ordering food program planning etc.
Organizes and posts curriculum-related materials to Blackboard including rotation schedules
preceptor assignments professor presentations weekly quizzes multidisciplinary teaching
conferences clinical skills assessments and handouts.
Maintains and updates confidential files and records ensuring that ethical and legal guidelines
and maintained.
May serve as liaison regarding resident leave pay source benefits health and life insurance
medical licensure applications.
Facilitate volunteer and courtesy faculty appointments for new clinical preceptors.
Performs other administrative duties as assigned in support of the academic mission of the
department.
Performs other duties as assigned.

This position requires a high school diploma or equivalent with 4 years of administrative experience. At least one year of experience must involve administrative or program support duties in an academic department or college. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the general experience. This educational substitution does not apply to required year of experience in an academic program.

Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an
alternative to the number of years of direct experience required not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelors degree;
(c) Six years of direct experience for a masters degree.
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure certification or registration
required for the position of employment as established by the public employer and indicated in the
advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.