Executive Assistant

About IMG Academy
IMG Academy is the worlds leading sports education brand providing a holistic education model that empowers student-athletes to win their future while preparing them for college and for life. IMG Academy has been nationally recognized by organizations including Sports Business Journal USA Today and the Best and Brightest Companies to Work For for its workplace culture innovation and commitment to developing people both on and off the field.

IMG Academy provides growth opportunities for student-athletes and partners through an innovative suite of on-campus and online experiences:

• Boarding school and camps delivered on a state-of-the-art campus in Bradenton Florida
• Online coaching through IMG Academy focused on personal development through the lens of sport and performance
• Online college recruiting through NCSA College Recruiting and SportsRecruits providing industry-leading recruiting education tools and access to a network of more than 40000 college coaches for student-athletes families club coaches and event operators
• Elevate by IMG Academy a performance and personal development solution that delivers mindset leadership and wellbeing programming to schools colleges and organizations through a combination of digital content and immersive experiences

• Manage complex and dynamic calendars including internal and external meetings strategic planning sessions and high-priority engagements
• Coordinate domestic and international travel logistics including detailed itineraries accommodations transportation and expense reporting
• Serve as a strategic partner to the CEO and CFO by anticipating needs identifying potential challenges and proactively supporting day-to-day operations
• Draft edit and prepare executive-level communications presentations talking points and reports
• Handle highly sensitive and confidential information with the utmost integrity and discretion
• Track prioritize and help drive execution of key deliverables and follow-ups across cross-functional teams
• Lead planning and execution of board and executive-level meetings including end-to-end event logistics (venue coordination catering materials preparation IT alignment and on-site support)
• Manage board-related logistics and governance coordination including travel materials distribution and board platform administration
• Coordinate executive engagement opportunities including conferences speaking engagements media and podcasts
• Oversee logistics for internal meetings and key campus engagements ensuring seamless execution and alignment across stakeholders
• Support daily transportation logistics for executives including scheduling and coordination for on-campus movement and external travel needs
• Serve as the primary point of contact for executive visitors managing end-to-end experience and logistics
• Represent the CEO/CFO office with professionalism and responsiveness in all communications
• Execute special projects and additional responsibilities as assigned
• Ensure adherence to all company policies procedures and business ethics standards

• Bachelors degree required
• 3 years of executive or senior-level administrative support experience
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (PowerPoint Word Excel)
• Strong interpersonal skills and ability to build relationships across teams
• Demonstrated ability to handle confidential information with discretion
• Detail-oriented proactive and adaptable

• Bachelors degree in Business Administration Communications or related field
• Experience in sports education or corporate environments

Background Requirements:

• Requires a background check upon offer
• Requires a drug test upon offer

Dont meet every single requirement We are dedicated to building a diverse inclusive authentic workplace so if youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Get to know us better:

IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.