Front Desk & Facilities Coordinator

About Standard Bots

Standard Bots is building the next generation of industrial robots -- hardware thats powerful affordable and designed to scale. Our Glen Cove manufacturing facility is where that product comes to life and keeping it running smoothly -- so engineers technicians and manufacturing leads can focus on building robots -- is the job.

Note: This is a full-time on-site role at our Glen Cove NY manufacturing facility and HQ.

The Role

Were looking for a Front Desk & Facilities Coordinator to support the day-to-day operations of our factory and office. Youll be the first face people see when they walk in the person vendors and visitors check in with and a steady hand keeping the building kitchen meeting rooms and daily rhythms running. Youll also provide administrative support to manufacturing leadership on scheduling logistics and coordination.

This role is hands-on and highly visible. If youre organized dependable and like variety in your day youll fit in well here.

Youll report to the Facilities Manager and partner closely with manufacturing leadership.

What Youll Do

Front Desk & Hospitality

- Greet visitors customers candidates and vendors; handle the visitor sign-in/NDA process and badge issuance

- Schedule and prepare meeting rooms; ensure theyre clean stocked and AV-ready before each meeting

- Set up and clean up weekly birthday/anniversary celebrations all-hands and team events -- catering orders drinks cake cleanup

Facility & Vendor Coordination

- Coordinate day-to-day facility services under the direction of the Facilities Manager: utilities cleaning crew HYAC vendors and coffee/vending services

- Process payments for utilities and facility vendors; track invoices and submit to finance for reconciliation

- Receive sort and distribute mail and packages; coordinate shipping/receiving at the loading dock

- Keep the office kitchen and common areas stocked -- snacks beverages coffee paper goods and office supplies

Manufacturing & Leadership Support

- Provide administrative support to manufacturing leadership: calendar management scheduling travel booking expense reports and ad-hoc project help

- Help coordinate small-lot purchases vendor meet-and-greets and visitor tours of the manufacturing area

- Keep PPE (safety glasses gloves ear protection) stocked and accessible to shop-floor staff

People Operations Support

- Coordinate interview logistics: room booking candidate greeting escorting lunch orders and interviewer prep

- Support new-hire onboarding: workstation setup coordination with IT welcome kits first-day greeting building tour and badge provisioning

- Assist with offboarding logistics: badge deactivation and equipment return coordination

Safety Compliance & Facility Projects

- Keep required postings current (OSHA labor law) first aid kits stocked AEDs in working order and emergency signage visible

- Support fire drills and safety walks; help compile documentation for audits when requested

- Maintain the list of approved vendors and emergency repair contacts

- Help with small office projects: seasonal décor swag orders desk setups and ambiance upgrades

What Were Looking For

- 3 years of experience as a facility administrator office administrator administrative assistant receptionist or coordinator -- ideally in a manufacturing warehouse lab or similarly hands-on environment

- Comfortable juggling multiple small tasks at once and keeping track of the details

- Clear friendly written and verbal communication -- youll interact with everyone from technicians to leadership to external vendors

- Comfort with G Suite (Gmail Calendar Drive Docs Sheets) Slack and basic expense/invoice tools

- Dependable organized and follows through on tasks without needing constant reminders

Nice to Have

- Experience in a manufacturing robotics or hardware startup environment

- Familiarity with shipping/receiving workflows PPE inventory or facility compliance basics (OSHA postings first aid)

- Experience supporting recruiting and interview coordination

- Basic event setup and catering coordination experience

Compensation and Benefits

The salary range for this role is $66300 to $78000. We are open to a variety of seniority levels for this role and will build compensation packages that are commensurate with seniority and skill level. Base salary is just one part of the overall compensation at Standard Bots. All Full-Time Employees are eligible for Employee Stock Options. We also offer a package of benefits including paid time off medical/dental/vision insurance life insurance disability insurance and 401(k) to regular full-time employees.

Required Experience:

IC