Documentation Specialist 2 DOS2

Job Title: Documentation Specialist 2 - DOS2

Location: Birmingham AL (35203)

Duration: 3 Years

Work Schedule: Hybrid (4 days in office and Fridays Work from home)

Overview:
Skilled Right of Way Document Specialist to support Land Acquisition activities with a background in filing scanning conducting research data entry and document preparation. Title research experience and/or ability to read and understand land descriptions and terminology related to deeds easements and other conveyance documents is preferred.

Responsibilities:

• Support for multiple acquisition projects including administrative support needs for team members (schedule meetings process invoices timekeeping administration)
• Assures files are kept in accordance with land procedures and ensures supporting data is being input into document management system accurately for file closeout
• Prepares pre-survey lists in support of acquisition projects
• Assists with landowner mailouts and tracks certified mail receipts
• Assembles project files in accordance with land acquisition procedures
• Processes online recordation of acquisition documents in appropriate counties
• Assists with title research at county courthouses in client s Service Territory when online option not available
• Assists with document recordation at county courthouses in client s Service Territory when online option not available
• Performs landowner verification through online title research
• Performs document research in document management system
• Performs quality control and updates in document management system
• Prepares acquisition documentation for execution by Right of Way agents
• Reviews executed documentation for accuracy and completeness
• Files and/or retrieves documentation in Alabama Power document file vault

Skills:

• 2 5 years of experience as a document specialist with experience in land rights related fields
• Title experience or ability to read/understand land conveyance documents
• Proficiency in Microsoft Office applications
• Effective communication skills
• Detail oriented adaptable to changing priorities able to effectively multi-task across a geographically diverse team
• Must be able to demonstrate initiative and assertiveness; ability to work well under stress and time pressures
• Required to stand sit walk stoop kneel or crouch; must be able to lift and move up to 35 pounds using good judgment
• Must have a valid driver license