Executive Assistant

Recentive Analytics

Job Location:

San Francisco, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Department:

Business Operations

Job Summary

We are seeking a proactive and highly organized Executive Assistant to support our executive leadership team. This role is crucial in ensuring smooth day-to-day operations enabling leadership to focus on strategic initiatives. The ideal candidate thrives in a fast-paced environment excels at problem-solving and has a keen eye for detail.

What Youll Be Doing

Executive Support: Manage complex calendars coordinate meetings and prioritize executive schedules to maximize efficiency.
Communication & Coordination: Act as a key liaison between executives and internal/external stakeholders ensuring clear and timely communication.
Meeting & Event Management: Plan and execute leadership meetings prepare agendas take minutes and track action items to ensure follow-through.
Travel & Expense Management: Arrange domestic and international travel accommodations and itineraries while managing expense reporting.
Project & Office Management: Assist in special projects including research presentations and operational initiatives to support business objectives.
Confidentiality & Discretion: Handle sensitive company information with the highest level of professionalism and confidentiality.
Management of Travel Logistics: management of executives travel arrangements scheduling and calendaring (both personal and professional)

What Were Looking For

3 years of experience as an Executive Assistant ideally in a SaaS tech or startup environment.
Exceptional organizational and time-management skills with the ability to anticipate needs and proactively address challenges.
Strong written and verbal communication skills; ability to craft professional correspondence and presentations.
Tech-savvy with proficiency in Google Workspace Slack Zoom and project management tools (e.g. Linear).
Ability to juggle multiple priorities and work under pressure while maintaining a high level of accuracy. Occasional availability on weekends may be necessary.
A strong sense of discretion and professionalism when handling confidential matters.
Experience managing travel logistics expenses and supporting C-level executives.

Why Work at Recentive

Impactful Work: Help shape the operational strategies of top-tier sports organizations broadcasters and live entertainment companies through applied analytics.
Forward Thinking: Build analytical systems that blend creativity and rigor combining algorithms optimization and real-world data to solve high-stakes problems.
Collaborative Culture: Join a close-knit interdisciplinary team that values learning experimentation and cross-functional collaboration.
Growth & Ownership: Play a key role in shaping our data science practice while building next-generation tools from the ground up.

Required Experience:

What Youll Be Doing

Executive Support: Manage complex calendars coordinate meetings and prioritize executive schedules to maximize efficiency.
Communication & Coordination: Act as a key liaison between executives and internal/external stakeholders ensuring clear and timely communication.
Meeting & Event Management: Plan and execute leadership meetings prepare agendas take minutes and track action items to ensure follow-through.
Travel & Expense Management: Arrange domestic and international travel accommodations and itineraries while managing expense reporting.
Project & Office Management: Assist in special projects including research presentations and operational initiatives to support business objectives.
Confidentiality & Discretion: Handle sensitive company information with the highest level of professionalism and confidentiality.
Management of Travel Logistics: management of executives travel arrangements scheduling and calendaring (both personal and professional)

What Were Looking For

3 years of experience as an Executive Assistant ideally in a SaaS tech or startup environment.
Exceptional organizational and time-management skills with the ability to anticipate needs and proactively address challenges.
Strong written and verbal communication skills; ability to craft professional correspondence and presentations.
Tech-savvy with proficiency in Google Workspace Slack Zoom and project management tools (e.g. Linear).
Ability to juggle multiple priorities and work under pressure while maintaining a high level of accuracy. Occasional availability on weekends may be necessary.
A strong sense of discretion and professionalism when handling confidential matters.
Experience managing travel logistics expenses and supporting C-level executives.

Why Work at Recentive

Impactful Work: Help shape the operational strategies of top-tier sports organizations broadcasters and live entertainment companies through applied analytics.
Forward Thinking: Build analytical systems that blend creativity and rigor combining algorithms optimization and real-world data to solve high-stakes problems.
Collaborative Culture: Join a close-knit interdisciplinary team that values learning experimentation and cross-functional collaboration.
Growth & Ownership: Play a key role in shaping our data science practice while building next-generation tools from the ground up.

Required Experience: