Office Administrator

We seek to move the world forward through innovative thinking.

Woolpert is an award-winning global leader in architecture engineering and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders and as a certified Great Place to Work Woolpert embraces progress and innovation to create limitless opportunities for career growth.

Office Administrator- Sydney

About Us Greenbox Architecture

Founded in 2009 Greenbox Architecture is a leading Australian design practice in architecture and interior design. We specialise in mission-critical architecture for data centres health and life sciences alongside a robust interiors team focusing on commercial and workplace design. Our portfolio ranges from $400k to over $3 billion serving startups to global industry leaders.

We have a valuable mix of skills within our team including architects strategists interior designers project coordinators and BIM (Revit) technicians. Driven by our love of experiencing and learning new things Greenbox invests generously in nourishing the passion and development of our team.

Our diverse team of over 70 members speaks over 30 languages bringing a wealth of experience and 2025 we set up our Melbourne office to respond to an increased demand in VIC.

We want others to enjoy working with us we always have fun. Our certification by Great Place To Work a global authority on workplace culture is evidence of this.

In October 2024 Greenbox joined the Woolpert team. With over 2500 employees and more than 60 offices across the U.S. Canada Europe South Africa and Asia-Pacific Woolpert has an active presence across the world and are able to deliver more exciting and innovative designs in a diverse market.

Office Administrator

Join Our Creative Team as an Office Administrator!

Are you highly organised proactive and eager to play a key role in a vibrant architectural studio Were looking for an Office Administrator to be the heartbeat of our Sydney office keeping the practice running seamlessly and supporting a passionate creative team.

This is a part-time opportunity (4 days per week) ideal for someone seeking balance while still wanting to be deeply involved in a dynamic design-led environment.

What Youll Be Doing

This is a hands-on varied role where no two days are the same. Youll manage the day-to-day rhythm of the office from handling calls and emails with professionalism to coordinating calendars meetings and travel arrangements.

Youll keep meeting rooms presentation- ready maintain well-organised project files and ensure the office and kitchen are stocked and running efficiently for both everyday work and important client meetings.

Youll also support administrative and financial processes including ordering supplies processing invoices tracking expenses and assisting with document management.

Working closely with the Practice Manager youll provide essential support to architects and project managers helping ensure the studio operates smoothly and efficiently.

The Ideal Candidate

Youre someone who thrives on organisation takes initiative and enjoys being the go-to support person in a busy office. You bring strong communication skills excellent attention to detail and confidence using Microsoft Office (Word Excel Outlook).

Experience in an architectural or design studio is highly regarded but not essential. What matters most is your reliability adaptability and positive attitude. This role is perfectly suited to someone who can work four days a week and is looking for a long-term meaningful position within a creative practice.

Why Youll Love Working With Us

Youll be part of a collaborative welcoming and creative team where your contribution genuinely matters. We offer a supportive studio culture exposure to exciting architectural projects and a competitive salary and benefits pro-rated for part-time hours.

If youre ready to be the backbone of a thriving design studio while enjoying a balanced work week wed love to hear from you. Apply now and help keep our studio thriving.

#Greenbox

Find out more about what Woolpert has to offer here: is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit train compensate and promote regardless of race religion color national origin sex disability age veteran status and other protected status as required by applicable law. You may view more about EEO on our website: and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting .

If you need to reschedule or cancel your interview please reach out to your recruiter by contacting .

To all agencies:Please no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email the internet or in any form and/or method will be deemed the sole property of Woolpert unless such search firms/employment agencies were engaged by Woolperts Talent Acquisition Team for this requisition and a valid agreement is in the event a candidate who was submitted outside of Woolperts applicant process is hired no fee or payment of any kind will be paid.