Entertainment Specialist Full Time (Caesars Palace LV)

The Entertainment team is looking for an experienced high-level Coordinator to support with execution of marketing initiatives and administrative tasks. The role will be based out of Las Vegas.

This position requires a productive and driven individual who can manage multiple projects simultaneously and deliver high-quality results on a consistent basis for all of Caesars Entertainment Las Vegas properties. The ideal candidate will have strong attention to detail solid knowledge of basic business practices and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities.

• Work on citywide and regional marketing projects
• Extensive project management with multiple clients and tight deadlines
• Thinks operationally about factorssuch as:pricing quality marketing price/valueperceptionsand customer satisfaction.
• Collaborate with property teams to deliver marketingsupport
• Support the process ofdesign production and implementation of property marketing collateral across multiple mediums
• Work with vendors toassistin delivery andinstallations
• Oversee entertainment property marketing signage including ordering trafficking updating and auditing
• Execute creative app email and websiteupdates
• Manage venue social channels
• Maintain and manage property marketingmatrixes
• Order art and traffic to external partners
• Excellent interpersonal customer service communication team building and problem- solvingskills arerequired
• Assist in the advancement of talent logistics and schedules at assigned events.
• Collaborate & assist with artist travel planning including ground transportation plans arrivals maps etc.
• Advance and coordinate backstage layouts orders and build outs onsite (dressing rooms catering furniture makeup etc.).
• Maintain budgets spreadsheets and databases
• Support on-site talent department operations (staff travel day sheets office setup).
• Travel for meetings and events work long hours on-site including weekends and holidays pending the event calendar with and maintain office presence when not on-site.
• Executive administrative responsibilities - manage business calendarschedule internal and external meetings submit expense reports coordinate travel for SVP
• Act as a point of contact for internal team clients and external partners - responsible for information flow coordination of logistics for meeting execution of organizational responsibilities as needed
• Drafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets; posts agendas at meeting location and on website; emails links to agendas posted on website and mails hardcopies of the agenda packets; attends leadership meetings and electronically records meetings
• Receive screen and follow-up all communications via phone email and mail
• Prepare extensive domestic and international travel arrangements including air hotel and transportation reservations mileage programs and upgrades with the ability to make frequent and last-minute changes
• Manage and maintain calendars including coordinating and scheduling A&R/studio sessions promotional activity travel meetings etc
• Attend and participate in company meetings shows / events as on-site support and a representative of the company as required
• Purchases supplies for meetings and authorizes payment for travel training professional memberships subscriptions and to vendors and service providers;
• Maintain master trackers for ticketing marketing and settlement
• Assist event creation with required audits including MICS monthly event audits and monthly active user audits.
• Establish and maintain positive working relationships with key venue/property/third party stakeholders (Hotel Operations Concierge Transportation Food & Beverage Management etc.) to ensure seamless integration of support as needed and ability to fulfill last- minute requests
• Assist with ticketing packages that require lodging and F&B
• Own processes and tasks related to the VIP activation
• Provide support to the larger Entertainment events
• General new entertainment business inquiries
• Executing artist gifting
• Assisting with any opening night/VIP events
• Maintain calendar of special Artist occasions and show anniversaries
• Organize the calendar for all Entertainment team FTO requests
• Assist with monthly P&L reviews invoice approvals and keep up to date LET calendars
• Coordinate ticket requests and proper notifications for any VIP celebrity guests that attend show
• Order office supplies entertainment offices
• Exhibit sound judgement when making decisions that affect the flow of proprietary information related to the Entertainment department
• Respond quickly and courteously to staff and partner needs questions comments or concerns with answers and/or action
• Prepare assigned reports as directed
• Responsible for scheduling staff meetings and other meetings as needed

• Experience with digitally focused marketing efforts including email website and social media
• Graphic Design experiencea plus
• Project management with multiple clients and tight deadlines
• Strong interpersonal communication and problem-solving skills including ability to maintain composure under stress
• Ability to solve problems quickly and courteously
• Knowledge in Windows Outlook MS Word and Excel as well as Video/Digital software knowledgeincludingAdobe programs: Illustrator InDesign Photoshop
• Neat professional business appearance
• Ability to work quickly and accurately with limited supervision
• Must be able to handledifficult situationswith poise and professionalism
• Strong organizational skills and attention to detail
• Ability to proofread
• Ability toanticipateand react to changes in planning assumptions andaltersplansas necessary
• Persistent aboutprojectfollow up
• Abilitytowalk across several properties daily
• Enjoy working within a team
• Full-time flexible shifts available to work nights and weekends including holidays
• Understand and adhere to established policies and procedures

ADDITIONAL REQUIREMENTS:

• College degree in marketing or related field preferred; high school diploma
• At least 2 years experience in advertising/marketing related field preferred. Experience in a theater/show/event setting is highly desired