Procurement Agent [Construction & AES ]

Welcome to the City of Charlotte

Charlotte is Americas Queen City opening her arms to a diverse and inclusive community of residents businesses and visitors alike. Here you will find a safe family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety health and quality of life for all residents.

Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce

• Valuing teamwork openness accountability productivity and employee development

• Providing all customers with courteous responsive accessible and seamless quality services

• Taking initiative to identify analyze and solve problems

• Collaborating with stakeholders to make informed decisions

SUMMARY

The salary for this position is $69852.60 - $77613.99 commensurate with experience.

ESSENTIAL DAILY JOB FUNCTIONS:

• Project Management: leads and manages procurement activities for construction and capital improvement projects. This role ensures all procurement processes comply with North Carolina General Statutes Chapter 143 and City policies through competitive bidding supplier diversity and efficient project execution.

  Manage end-to-end procurement for construction and professional engineering services projects including planning solicitation evaluation award and contract development

• Project Solicitation Development (Invitation to Bid Request for Qualifications): primarily responsible for project schedule development and planning including facilitating pre-strategy meetings pre-bid meetings bid openings drafting and issuing written documents (addenda contracts amendments) facilitating selection meetings knowledge of navigating and utilizing multiple e-procurement systems

• Project Operations: primarily responsible for following documented Project Development guidelines applying standardized methodology to complete recurring tasks ensuring adherence to organizational workflows ensuring all processes are performed efficiently and accurately in accordance with state law and city policy.

• Contract Development: Administers and prepares large-scale capital project contracts amendments renewals change orders etc. Maintain procurement documentation for audits transparency and public records requests

• Department liaison: Acts as the primary point of contact between the project managers and consultants and construction firms and multiple city departments for each project assigned

• Compliance: Ensure all assigned procurement projects comply with state law city policy legal requirements and department procedures

• Procurement Initiatives and Special Projects: Contributing to process improvements operational efficiency and the successful execution of departmental priorities while performing additional duties as assigned

MINIMUM QUALIFICATIONS TO PERFORM WORK:

• Bachelors degree from an accredited school.

• Three (3) years of related work experience.

• OR an equivalent combination of education and directly relevant work/industry/military/job and specific experience

Licenses Certifications or Registrations:

• Requires a valid drivers license.

Preferred Certifications:

CLGPO C.P.M. CPPO PMP CPPB certifications preferred.

Knowledge Skills & Abilities:

• Knowledge of all phases of governmental purchasing contracting accounting and reporting

• Effective oral and written communication skills be detail-oriented and possess the ability to multitask in a diverse structured systematic and procedural environment

• Ability to manage time to ensure assignments are completed on time or early

• Ability to work independently without constant supervisor review and involvement

• Ability to lead and facilitate meetings

• Ability to read and comprehend contracts solicitations and scopes of work

• Knowledge and hands-on experience with the solicitation and procurement of construction and professional engineering services including public procurement contract drafting negotiation execution and management

• Considerable knowledge of contract documents solicitation methods and contract administration related to procurement

• Good knowledge of laws policies and procedures governing public procurement

• Excellent analytical skills with ability to solve problems

• Working skills in project management.

• Working skills with computers including automated purchasing systems and common office software and productivity tools (Microsoft Office Suite and other related software).

• Workflow-focused work style with a proven track record of upholding high-quality standards through strict process adherence

• Ability to read interpret explain and properly apply rules regulations laws policies and procedures.

• Ability to develop effective and cooperative working relationships with other departments employees suppliers and other public agencies.

• Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature.

• Ability to establish schedules and to complete projects on a timely basis.

• Ability to manage numerous projects simultaneously

• Strong customer service and interpersonal skills with ability to collaborate establish and maintain effective working relationships

PHYSICAL DEMANDS:

The work is light work and requires applying 10 pounds of force frequently exerting up to 20 pounds of force occasionally to move objects. Additionally the following physical abilities are required: handling kneeling lifting mental acuity reaching repetitive motion speaking talking visual acuity in making observations and walking.

WORK ENVIRONMENT:

Work is performed in a work environment that may periodically have unpredicted requirements or demands.

CONDITIONS OF EMPLOYMENT

The Citys Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes but is not limited to: reference checks social security verification education verification criminal conviction record check and if applicable a credit history check sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidates written authorization before obtaining a criminal background report motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process candidates may be asked to take a skills test and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race religion color sex national origin marital status age disability sexual orientation political affiliation or on the basis of actual or perceived gender as expressed through dress appearance or behavior.

Our culture is to serve the community honorably.

HOW TO APPLY

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where self-service application kiosks are available. They are located in our office at 700 East 4th Street Suite 200 Charlotte NC 28202. We are open Monday through Friday from 9:30 a.m. to 3:30 p.m. (EST) excluding official City holidays.

For questions about your application or the hiring process please email

The City of Charlotte is committed to making our services and programs accessible to all. Upon request auxiliary aids written materials in alternate formats language access and other reasonable accommodations or modifications will be provided. To make a request please fill out the Innovation & Technology ADA request form or call 704.336.4120.

BENEEFITS

The City of Charlotte provides a comprehensive benefits package to eligible employees.

Clickhereto learn more about the City of Charlottes benefits.

The City of Charlotte is a drug and alcohol-free workplace.