Executive Assistant, Tax Reporting

Amazon is seeking an intuitive trustworthy and customer-obsessed Executive Assistant to join its Tax Reporting team. This role offers the opportunity to partner with Finance Directors key business partners and a collaborative team of Executive Assistants in a high-functioning innovative environment with diverse challenges to advance your professional career.

As an Executive Assistant supporting multiple Finance Directors you will be a fast learner who exercises sound judgment in a fast-paced goal-oriented environment. You will demonstrate excellent prioritization and multitasking abilities to complete complex tasks with minimal supervision. We seek someone who wants to be more than just an Admina detail-oriented planner with proven ability to communicate effectively respond efficiently proactively anticipate needs and maintain flexibility and a sense of humor. You must understand business priorities drive improvements for geographically dispersed teams maintain strict confidentiality and data privacy react with appropriate urgency and take effective action independently.

This role requires five (5) days per week in office.


Key job responsibilities
Calendar and Meeting Management
- Manage complex calendar scheduling for leaders supporting teams across multiple locations/geographies.
- Coordinate quarterly Provision Team process management scheduling 10-20 day or week-specific meetings months in advance with global tax team broader finance teams and upper management
- Schedule and coordinate monthly Team meetings
- Provide limited calendar support for team members particularly for meetings with senior leaders

Agenda and Meeting Coordination
- Manage agenda processes to ensure meetings are at capacity from a topical perspective
- Prepare and send Director agendas with all relevant details
- Coordinate meeting day logistics and slide aggregation
- Procure agendas book rooms manage meals and engage speakers for team events

Team Activities and Events
- Organize and execute morale events and cross-functional team Summits
- Coordinate staff meeting agendas off-sites and social events
- Manage operational support for event execution

Travel Expenses and Administrative Support
- Coordinate domestic and international travel arrangements
- Process and submit expense reports with accuracy and timeliness
- Track and drive completion of key deliverables with proactive follow-up on action items
- Act as liaison for direct reports and cross-functional partners
- Manage team space planning office moves and reconfigurations
- Prepare edit and ensure readiness of documents and presentations
- Partner closely with leadership recruiting and Executive Assistants to support organizational needs
- Navigate ambiguity and make autonomous decisions when appropriate
- Complete complex tasks quickly with minimal guidance
- Foster a positive work environment and help others have fun at work

Learn and Be Curious with Top Technology
- Develop your AI aptitude using the industrys top AI models and platforms
- Leverage AI learnings to reduce redundant/manual tasks to focus on more strategic activities
- Master various in-house technology tools to efficiently manage core admin activities


A day in the life
Your day is a dynamic blend of strategic coordination and proactive problem-solving. You manage intricate calendars involving senior executives orchestrate cross-functional communication and ensure our leadership team operates with maximum efficiency. From coordinating quarterly tax processes months in advance to preparing comprehensive QBR metrics you are the behind-the-scenes catalyst that keeps our organization running smoothly. You anticipate needs before they arise solve problems independently and create systems that improve team effectiveness.

About the team
The Global Income Tax Reporing team is a critical function within Amazons Finance organization responsible for ensuring accurate tax provision reporting and compliance across Amazons global operations. We are a collaborative detail-oriented team that values innovation precision and continuous improvement. Our work directly impacts Amazons financial reporting and tax strategy requiring partnership with multiple stakeholders across the company including senior finance leadership and external partners. We foster an environment where every team member contributes to our success and professional growth is encouraged.

- 3 years of senior level leadership support or 1 years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management

- Experience in a fast-paced high-tech company
- Experience managing multiple calendars
- Bachelors degree
- Experience designing processes to maximize efficiency
- Experience that includes strong analytical skills attention to detail and effective communication abilities
- Experience in complex problem solving and working in a tight schedule environment
- Experience with written and verbal communication and presentation
- Experience in problem solving and delivering results
- Experience managing training programs or teams across multiple sites or regions

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience qualifications and location. Amazon also offers comprehensive benefits including health insurance (medical dental vision prescription Basic Life & AD&D insurance and option for Supplemental life plans EAP Mental Health Support Medical Advice Line Flexible Spending Accounts Adoption and Surrogacy Reimbursement coverage) 401(k) matching paid time off and parental leave. Learn more about our benefits at WA Seattle - 80200.00 - 97400.00 USD annually