Executive Assistant to the Managing Shareholder

Washington DC

About ZwillGen

ZwillGen is a boutique law firm representing some of the biggest names in technology on a wide range of internet-related legal issues including cybersecurity privacy government surveillance alternative data litigation and fantasy sports.

We offer a hardworking yet casual and collaborative work environment that sets us apart from large law firms. At ZwillGen we have casual attire on-site massages snacks and beverages and an on-site gym at our DC office. Our culture prioritizes work-life balance mutual respect and inclusivity with weekly firm meetings that bring everyone together.

About the Role

ZwillGen is seeking a highly organized proactive and tech-savvy Executive Assistant who will function as a business operations partner helping to drive execution of firm priorities and supporting strategic initiatives in addition to providing comprehensive administrative and operational support to its Managing Shareholder and other attorneys. This role requires sound judgment discretion strong attention to detail and the ability to anticipate needs in a fast-paced legal environment.

The ideal candidate is a polished professional with excellent communication skills a high degree of reliability strong problem-solving ability and a demonstrated success managing multiple priorities while maintaining confidentiality. They should be comfortable adopting and leveraging AI and other digital tools to improve productivity organize information and support the firms business and operational goals. This position also offers the opportunity to contribute to special projects and firm initiatives as needed.

Responsibilities

• Partner with the Managing Shareholder to track and advance strategic initiatives including monitoring timelines deliverables and stakeholder follow-ups
• Independently manage special projects assigned by the Managing Shareholder including coordinating across departments and ensuring timely execution
• Prepare briefing materials summaries and talking points for internal leadership meetings and external engagements
• Anticipate needs and proactively prepare the Managing Shareholder for high-level discussions
• Gather and synthesize information to support business decisions and firm operations
• Manage the Managing Shareholders complex calendar including scheduling internal and external meetings prioritizing competing demands and ensuring efficient time management
• Coordinate travel arrangements expense reporting and logistics for meetings conferences and client engagements
• Prepare and edit correspondence presentations and other materials on behalf of the Managing Shareholder
• Maintain strict confidentiality with respect to sensitive firm and client information
• Manage attorney time entry and assist with billing-related administrative tasks
• Draft format edit and proofread legal and business documents with a high degree of accuracy
• Support client engagement efforts including coordination of meetings
• Coordinate meeting logistics including materials preparation and vendor coordination
• Conduct online research and assist with short- and long-term special projects

Qualifications

• Bachelors degree required
• Minimum of 5 years of experience in an executive assistant senior administrative role or 1-3 year in a Chief of Staff role preferably within a professional services environment
• Demonstrated ability to handle confidential information with discretion
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Experience working in a Mac-based environment preferred
• Ability to work standard business hours with flexibility for occasional overtime as needed
• Ability to work collaboratively across teams and interact effectively with attorneys clients and staff

Location

This position is based in ZwillGens Washington DC office. The role requires regular in-office presence 4 days a week and occasional travel to firm-sponsored events subject to business needs.

Compensation & Benefits

ZwillGen is committed to pay transparency in accordance with applicable wage laws. The salary range for this position is $85000 $125000 annually based on qualifications skills and level of experience.

We offer a comprehensive benefits package including:

• Medical dental and vision insurance
• 401(k) retirement plan
• Paid time off and parental leave
• Short-term and long-term disability coverage
• Group and Voluntary Life Insurance
• Tax-advantaged commuter benefits

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