Victims Services Grant Program Specialist

Title: Victims Services Grant Program Specialist

State Role Title:Prog Admin Specialist II

Hiring Range: The anticipated starting salary range is $70000 to $75000

Pay Band: 5

Agency: Dept of Criminal Justice Svcs

Location:Washington Building

Agency Website:

Recruitment Type: General Public - G

VIRGINIA DEPARTMENT OF CRIMINAL JUSTICE SERVICES ADVERTISEMENT
ROLE TITLE: PROGRAM ADMINISTRATION SPECIALIST II
Working Title: Victims Services Grant Program Specialist
Pay Band: 5
Position #: 00269


The Department of Criminal Justice Services is seeking a collaborative and innovative team player to serve as a full-time regional Victims Services Grant Program Specialist for the Northern Virginia Shenandoah Tidewater or Western region. This position supports the work of the Victims Services section in the Division of Programs and Services and is tasked with monitoring federal and state grant funding awarded to victim-serving organizations throughout the Commonwealth. Public service offers the opportunity to do important rewarding work while maintaining a healthy work-life balance. If you live in one of the listed regions and want to be part of an agency that cares about our constituents rigorously advocates and promotes opportunities for all Virginians wed love to have you join us.

What you will do:
Support the Victims Services section in the administration and oversight of federal and state grant funding ensuring that organizations comply with federal and state grant conditions adhere to approved budgets have proper financial documentation and practices and meet programmatic goals.
Oversee program implementation and development by providing in-person or virtual technical assistance and training to subrecipients.
Conduct annual risk assessments to analyze grant performance spending and compliance with federal and state grant conditions.
Provide onsite and/or virtual site visits of assigned grants as outlined in DCJS grant monitoring policy and plan.
Recommend improvements to enhance grant program compliance via letter of findings in a timely manner following the site visits.
Review status reports budget amendments encumbrances and other grant requests to ensure that the project is on track for completion and provide technical assistance to mitigate issues with project implementation.
Provide input into the formulation of agency policies and procedures as it relates to grant program guidelines and the grant application review process.
Review grant applications for content format and general compliance requirements and complete review sheets with funding recommendations for grant application approval/denial.
Maintain documentation of all monitoring activities in the On-line Grant Management System (OGMS).
Assist in coordinating facilitating developing materials/resources and delivering training for the agency on victim services-related issues.

Minimum Qualifications

Considerable knowledge of federal and state regulations pertaining to grants administration.
Considerable knowledge of methods standards procedures and practices of compliance grant monitoring.
Professional experience ensuring compliance with grant performance measures and financial reporting requirements or comparable experience.
Professional experience with grant funded programs and activities for example grant review grant monitoring reporting activities or comparable experience.
Demonstrated ability to analyze and apply complex grant cost principles and requirements throughout the grant cycle.
Demonstrated ability to interpret policies and procedures specifically related to grant guidelines and contracts.
Documented experience working collaboratively as part of committees task forces and other teams.
Demonstrated ability to provide sound technical and programmatic assistance to victim-serving organizations.
Demonstrated ability to problem-solve and develop creative solutions to unique situations.
Strong work ethic and exceptional customer service skills.
Proven ability to compose narrative reports policies correspondence and other resource materials.
Excellent and effective oral and written communication skills.
Documented experience working both independently and as an active and contributing team member.
Demonstrated ability to meet critical deadlines handle multiple assignments and changing priorities and ensure timeliness and quality of completed assignments.
Attention to detail.
Ability to exercise discretion and maintain confidentiality.
This position requires intermittent travel across the Commonwealth of Virginia.

Additional Considerations

Considerable knowledge of crime victimization.
Professional experience working with victims of crime and/or considerable knowledge of victim-serving organizations.
Demonstrated ability to administer and/or monitor grant-related budgets.
Knowledge of or familiarity with the DCJS On-line Grant Management System (OGMS).

Special Instructions

Interview candidates may be required to demonstrate the skills and abilities necessary for satisfactory performance of work. The candidate selected for the position must successfully complete a criminal background investigation and complete and submit Form I-9 (Employment Eligibility Verification) which will be entered into the Federal E-Verify system to confirm identity and work authorization. The individual may also be responsible for submitting an annual Statement of Personal Economic addition the selected candidate who begins original employment or re-employment in this position must serve a 12-month probationary period effective from the date of employment. The anticipated starting salary range is $70000 to $75000 plus the states benefits package.

Applications for this position are only accepted electronically through the Commonwealth of Virginias Electronic Recruitment System at All applications should be submitted by 11:55 pm on May 13 2026. The application and supplemental questions must be completed in a comprehensive manner and reference any pertinent knowledge skills and abilities as well as any previous experience that relates to the position. Fax email or mail applications will not be accepted. Résumés and cover letters may be attached to the online application.

The Virginia Department of Criminal Justice Services is an Equal Employment Opportunity employer. Prior to the next step in the recruiting process we welcome you to inform us confidentially if you may require any accommodations in order to participate fully in our recruitment experience. Contact us at to notify us of any needs related to completing the job application. AmeriCorps Peace Corps and other National Service Alumni are encouraged to apply. The Department also encourages and invites veterans to apply.

You will be provided with confirmation of receipt when your application and/or résumé are submitted successfully. Please refer to your account at for the status of your application and this position.

Contact Information

Name: Kourtney Dudley

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.