Scanning Clerk

Your role at St John of God Warrnambool Hospital

We are seeking a Scanning Clerk to support our administrative work by accurately and efficiently scanning health record documents and maintaining the Scanned Health Record System (SHRS).

This is a fixed term part-time role (contract until April 2027) with flexible working hours offering 20 hours per fortnight.

The Position

• Accurate and timely scanning of health record documents in the Scanned Health Record System (SHRS).

• Prepare health records for scanning.

• Upload electronic documents into the SHRS.

• Perform quality activities on scanned documents.

• Correct identified anomalies in the SHRS.

• Retrieval of medical records for requests.

• Retrieval of medical records for clinic lists for the following working days.

• Tracking and Filing of medical records back to home locations i.e. HIS main and secondary storage locations.

• Collect and sort mail for the department. Assist with ordering and unpacking of stationary and medical record form supplies required and received by the department.

• Culling and destruction of medical records.

• Assist with audits undertaken by the department.

• Attend to photocopying/printing for information requests including medico-legal.

You will have sound written and verbal communication skills with the ability to prioritise and multitask to achieve desired outcomes and demonstrate strong attention to detail.

To succeed you will have sound computer literacy with the ability to accurately and efficiently enter data and the flexibility to work a range of shifts including additional shifts as required.

The Benefits:

• Salary: $60173 to $61903 per annum (pro rata basis for part-time) plus 12% superannuation

• Permanent part-time role up to 20 hours per fortnight.

• Salary packaging up to $18550 on a range of benefits such as mortgage rent meal entertainment holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

  • Novated leasing

  • work related expenses

  • self-education and

  • additional superannuation

• A healthy work-life balance through flexible work options additional purchased leave and well-being programs

• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance

• Dynamic multidisciplinary team

For enquiries contact Amy Perry Health Information Service(03)

If suitable applicants are identified advertisement may close prior to listed date and screening/interviews may commence throughout the advertising process.

At St John of God Health Care we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure welcoming and accessible and unified through our diverse community.

All caregivers employed by St John of God Health Care are required to be vaccinated from Influenza in order to fulfil the requirements of the role.