Grants Management Specialist

I. Position Summary

Responsible for administering and overseeing grants after award to ensure compliance with funder requirements and organizational policies. This mid-level position manages a diverse portfolio that may include federal state local and private grants and works collaboratively with program finance and leadership staff to support effective stewardship of grant funding.

II. Education & Certification Requirements

Bachelors degree in finance Accounting Business Administration Public Administration Nonprofit Management

Equivalent of Grant Management sponsored programs fiscal administration or compliance

7 9 years of equivalent accounting or 5 years of related work experience.

III. Experience & Training Requirements

Demonstrated experience managing post-award grants including federal funding

Working knowledge of federal grants regulation including Uniform Guidance (2 CFR 200)

Proficiency with Microsoft Excel and other standard business applications.

Grants or financial management systems preferred.

Working in a nonprofit organization

Supporting audits or funder monitoring reviews

Experience with subrecipient monitoring

Grants management certification or related professional training.

IV. Desired Outcomes

V. Essential Job Requirements & Duties

Reviews and approves subrecipient and community partner invoices/vouchers for grant billings and submits all backup documentation as required for reimbursement in a timely manner; completes submission of reimbursement payments via voucher submission to external funders.

Prepare analyze and review budgets and expenditures for Federal State City funding grant contracts ensuring adherence to contract requirements

Partner with offshore accounting team and finance leadership in reviewing tracking and maintaining billing information in the financial systems ensuring accuracy and compliance with accounting and grants regulations.â

Assists offshore accounting team and finance leadership in creating ad hoc reports analyses and other special projects.

Monitor Subrecipient and Community Partner compliance with fiscal reporting requirements including billing risk assessment grant closeout activities and record-keeping.

Maintain required records reports and files in an organized manner.

Maintain calendar and ensure timely adherence to deadlines for reports meeting correspondence etc.

Provide training and technical assistance in the administration of grants interpreting laws regulations and policies.

Maintain an active team approach with all staff in all work-related situations and with the staff of other agencies/organizations when collaborating on shared programs/grants.

Perform other accounting financial or administrative tasks as may be required from time to time by the Finance Leadership.

Accuracy/precision in math strong analytical skills organized must be able to meet deadlines while working independently.

Other work duties as assigned.

Physical & Working Condition Requirements:

The physical demands outlined here reflect the requirements necessary for an employee to perform effectively in this role.

Employees will regularly need to communicate in English both in person and over the telephone. Proficiency in reading English is essential. Frequent operation of a word-processing system is required including the ability to read produce and transmit data effectively.

To learn more about Chicago Commons benefits package please clickHERE.

The role involves frequent standing walking reaching with hands and arms and occasional stooping kneeling crouching or crawling. Employees should be capable of lifting and/or moving items weighing up to 20 pounds on occasion. Additionally specific vision requirements include the ability to see close range.

Employment Conditions:

This job description is designed to outline the essential functions and basic duties associated with the position. It serves as a guideline for job expectations and the skills necessary for employee success.

Chicago Commons is an equal-opportunity employer. We consider all applicants for employment without regard to race religion color age sex national origin citizenship ancestry marital or parental status sexual orientation including gender identity gender expression military discharge status physical or mental disability or any other status or characteristic protected by addition Chicago Commons provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws (including during the application or hiring process).

Required Experience:

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