Administrative Assistant, Support Services

The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor senior level administrative support to the Area Manager of Support Services and other functional leaders (Fleet Travel Purchasing IT and Retail) and teams.

This role works under minimal supervision and handles complex issues and problems that require comprehensive working knowledge and independent non-routine decision making using initiative originality ingenuity and sound judgment.

Typical responsibilities include but are not limited to:

• Proactively anticipating future needs and making recommendations of leaders they support
• Assisting Support Services teams by coordinating work and project details and following up on pending needs to ensure that deadlines are met
• Assisting with budget preparation and control activities including monitoring project or department/area budgets
• Performing research analyzing information and making recommendations based on findings
• Compiling complex data/information from a variety of sources to prepare memos documents reports spreadsheets (including charts and graphs) and presentations using a wide range of software and platforms.
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders
• Managing email inbox(es) of assigned leader(s) to agreed level
• Making travel arrangements
• Presenting at meetings
• Supporting office resiliency operations and response (emergency response)
• Planning organizing and executing large meetings conferences and other events
• Answering complex telephone and email requests

Required:

• High School Diploma or equivalent Bachelor degree preferred
• 4 years administrative or related experience
• Comprehensive administrative support working knowledge

Key Skills include the ability to:

• Communicate professionally in writing and verbally.
• Broad knowledge of the organizations structure functions and key personnel
• Utilize Microsoft Office and other software at an advanced level to schedule appointments create and perform analysis on spreadsheets prepare presentations take notes and minutes and create and update word documents.
• Provide advanced research analytical and data summation support
• Proactively anticipate needs and think strategically
• Take standard processes and procedures and adapt to address complex problems and find less obvious solutions
• Problem solve and resolve complex conflict and problems through sound decision making
• Organize and prioritize work and needs
• Coordinate projects and events effectively
• Operate and maintain standard office equipment.
• Interact and work with others in a productive and professional way.
• Work with discretion confidentiality and integrity
• Train mentor and lead the work of others

To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time moving about the office to deliver mail and other items and using computer monitors/equipment.