Administrative & Program Coordinator

Job Description

Reporting to the director of the Virginia Tech Southwest Center the administrative and program coordinator coordinates and implements center usage client services and support for programs such as conferences short courses training programs institutes workshops and other unique outreach offerings. Key functions are to:
support daily operations of the Southwest Center based on the centers program and implementation needs;
serve as the initial and primary contact for faculty students clients and participants associate with graduate professional development and meeting management activities;
support the director engagement staff and onsite partners in a wide variety of tasks including social media marketing and customer support classroom scheduling calendar maintenance classroom set up and reception duties;
be the liaison between students and units across the University;
coordinate program implementation including financial management and accountability keeping programs within scope and adhering to established timelines onsite/day-of duties and vendor management.
Occasional travel is required to provide local and out-of-town program support. Occasional overnight weekend early morning and late evening work may be required based on program schedules.

Required Qualifications

Experience in a higher education setting or hospitality / event coordination environment;
Experience with financial management;
Experience with various social media platforms and marketing for promotion of programs such as short courses conferences workshops and special events;
Must have strong technical skills such as word processing Excel email internet navigation online learning platforms and audiovisual equipment;
Excellent organizational skills. Must be able to handle numerous projects and details simultaneously and accurately while prioritizing according to need and schedule.
Exceptional customer services skills ;
Ability to remain calm under pressure and handle unanticipated changes or emergencies in an effective and professional manner;
Must be a team player with excellent communication and interpersonal skills;

Preferred Qualifications

Bachelors degree in business or related field or equivalent training and experience in business or hospitality management field.
Experience with university and/or state purchasing policies and procedures as well as experience with invoicing and payments;
Experience with conference management/planning;
Experience working within program budget constraints;
Experience in training and development and/or meeting and project management;
Experience with budgeting and grant reporting.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

Commensurate with experience up to a budget maximum of $18/hour

Hours per week

20-30

Review Date

5/12/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.