Office Manager

POSITION SUMMARY

Our team is seeking a highly organized proactive and detail-oriented Office Manager to take ownership of daily business operations and free up leadership to focus on growth bidding and field execution.

This role is designed to transform the company from a one-man administrative operation into a scalable structured business. You will be responsible for managing administrative systems supporting contract bidding efforts coordinating HR functions and improving overall operational efficiency.

As the central hub of communication you will work directly with ownership field teams and external partners to ensure no opportunities are missed and all projects run smoothly. This role requires strong independence attention to detail and the ability to build structure where none currently exists.

ABOUT Innovative Electric LLC

Innovative Electric LLC is a 100% Native-owned electrical contracting company delivering high-quality safe and reliable services across the Southwest. With over 38 years of combined industry experience we specialize in electrical systems fiber optics solar installations and infrastructure development.

We are fully licensed bonded and insured across New Mexico Colorado Texas Arizona and Nevada. Our team is committed to integrating the latest technologies while maintaining a strong foundation of integrity safety and customer-focused service.

Our mission is simple: To provide the highest quality electrical services with strict safety and quality control standards ensuring excellence in every project. Our vision is to be an industry leader and trusted expert in electrical services setting the standard for safety innovation and reliability.

WHAT SUCCESS LOOKS LIKE

• Administrative operations run smoothly without constant owner involvement.
• Increased bid submissions and higher conversion rates due to improved organization and follow-up.
• Clear organized tracking of licenses certifications contracts and compliance across multiple states.
• Timely payroll invoicing and document processing with minimal errors.
• Strong communication flow between office field crews and leadership.
• Implementation of systems and processes that support scalable growth.

OBJECTIVES

• Take full ownership of office operations creating structure consistency and accountability across administrative functions.
• Support and track bidding opportunities ensuring no viable contracts are missed due to lack of organization or follow-up.
• Build and manage a professional hiring process including maintaining the Indeed page coordinating interviews and supporting onboarding.
• Organize and maintain all company documentation including licenses certifications insurance and compliance requirements across multiple states.
• Coordinate payroll support timesheet collection and employee records.
• Manage invoicing purchase orders and vendor coordination.
• Improve internal communication between field crews and leadership to ensure efficient project execution.
• Assist in solving HR challenges including benefits coordination and employee documentation.
• Implement systems and tools that allow the business to scale efficiently.
• Support leadership with reporting scheduling and operational decision-making.

EDUCATION AND EXPERIENCE

• 3 years of office management operations or administrative leadership experience
• Strong ability to build systems and processes in a growing business
• Experience supporting bidding construction operations or project coordination preferred
• Familiarity with HR functions including onboarding benefits and employee documentation
• Experience with invoicing payroll support or basic accounting processes
• Proficiency in Microsoft Office (especially Excel) and administrative tools
• Strong communication and organizational skills
• Ability to operate independently and take full ownership of responsibilities

Preferred (Not Required):

• Experience in electrical contracting construction or government contracting
• Familiarity with federal or tribal contract processes
• Experience with QuickBooks or similar accounting software

COMPENSATION & BENEFITS

• Competitive salary based on experience
• Paid time off
• Professional growth and development opportunities
• Direct mentorship from ownership
• Opportunity to play a key role in scaling a growing company