Part Time Office Coordinator
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Job Location:
Irvine, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
22 hours ago
Vacancies:
1 Vacancy
Job Summary
We are looking for a dependable detail-oriented Office Coordinator to join our team in Irvine on a part-time basis. This role plays a key part in creating an efficient welcoming and productive office environment. As the first point of contact for visitors and a central support figure for staff the Office Coordinator ensures daily office operations run smoothly and supports a positive workplace culture.
This is a great opportunity for someone who enjoys multitasking and taking initiative.
Hours:
Tuesday & Wednesday: 8:00am - 4:30pm or 8:30am - 5:00pm
Monday Thursday Friday: 10:00am - 2:00pm
How youll add value:
Office Management & Operations
- Monitor and maintain inventory of office supplies and place orders as needed
- Oversee maintenance and functionality of office equipment and facilities
- Liaise with building management service vendors and suppliers to coordinate office needs
- Ensure common areas (e.g. kitchen meeting rooms) remain tidy organized and fully stocked
Administrative Support
- Assist in managing schedules calendars and meeting coordination for leadership and team members
- Provide travel booking assistance including flights lodging and itineraries when needed
- Support day-to-day administrative tasks and special projects
Reception & Front Desk Duties
- Welcome and assist office guests and visitors providing a warm and professional first impression
- Answer and route incoming calls and handle general inquiries
- Manage incoming and outgoing mail deliveries and shipments
Event & Culture Coordination
- Organize and execute internal team events office celebrations and team-building activities
- Coordinate logistics for meetings including room booking refreshments and materials
- Assist in initiatives that promote a positive engaging and inclusive office culture
Recordkeeping & Documentation
- Maintain accurate records including invoices receipts and office logs
- Processing incoming mail by scanning and sending to the appropriate department
- Support expense reporting and document filing
Team & Leadership Support
- Provide general assistance to colleagues and leadership across departments
- Proactively identify ways to improve processes and enhance office efficiency
What youll need to be successful in this role:
- Minimum 2 years of experience in office coordination administration or a related role
- Exceptional organizational and time-management skills
- Clear professional communication skills both written and verbal
- Strong proficiency in Microsoft Office Suite (Word Excel Outlook)
- Comfortable learning and using office management platforms or tools
- Friendly approachable demeanor with a proactive can-do attitude
- Ability to maintain confidentiality and professionalism
Why Join our amazing team
- Were a family who prides themselves in creating innovative solutions and producing quality work.
- Our product is the secret ingredient that makes a real difference to restaurants nationwide.
- The open concept work environment that weve created is causal collaborative and cultivates communication.
Required Experience:
IC
About Company
R365's cloud-based restaurant management software helps leaders master accounting, operations, & workforce to create incredible moments that drive profits.
