C004825 Business Execution and Management Assistant (NS) MON 11 May

Deadline Date: Monday 11 May 2026

Requirement: Business Execution and Management Assistant

Location: Brunssum NL

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 836

Required Start Date: 15 June 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

Business Management support

• Supports coordination and facilitates data collection for Business Intake related processes: annual Demand Forecast exercise as well as Customer Request Forms (CRFs) with local stakeholders and leadership.
• Provides administrative support to project boards project assurance teams and quality review meetings.
• Uses recommended portfolio service and project control solutions for planning scheduling tracking of execution and delivery.
• Compiles and distributes reports using NCIA dedicated reports and dashboards.
• Supports accurate time accounting through direct user guidance and participation in weekly timesheet monitoring initiative.
• Provides guidance on project and service management related software procedures processes best practices tools and techniques.

Business administration

• Provides administrative support function to teams and meetings follows up on action items if needed.
• Takes an active part in team meetings and knowledge sharing sessions.
• Sets up files and libraries in intranet compiles and distributes reports.
• Provides guidance on administration software procedures processes tools and techniques.

Internal Controls

• Studies and evaluates the audit trails of various operational processes.
• Participates in the testing review and analysis of existing internal controls.
• Applies new technology-based solutions to specific internal control processes.
• Completes files and maintains forms used for internal control documentation.
• Makes recommendations for the enhancement of certain internal controls.

Skill Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience.
• Demonstrated knowledge and experience in coordination roles within financial management workforce management and project management in a customer-funded environment;
• Proven experience in planning preparation execution and reporting related to financial management workforce management and project management activities.
• Knowledge and experience in enterprise resource planning systems project management processes procedures and tools.
• Prior working experience using ServiceNow;
• Prior experience of working in an international environment comprising both military and civilian elements.
• Knowledge of NATO responsibilities and organization including ACO and ACT.

Required Experience:

Junior IC