Executive Assistant

The Opportunity

Our External Relations Canada team is currentlyseekinga highly organized proactive and detail-oriented Executive Assistant to join the team supporting the Vice President External Relations Canada.

Reporting to the Vice President thisposition willbe responsible forcomplex and confidential administrative assignments requiringa high levelof professionalism sense of urgency and strong attention to role interacts with externaland internal stakeholdersin a deadline-driven environment with constantly changing crucial role willmanageschedules travel arrangements expenses and day-to-day responsibilities with unwavering efficiency and discretion.

What you will do

• Partner withthe Vice President to managetheircalendartoprioritize tasksorganizeappointmentsexpense reportingandcoordinate travel arrangements

• Maintain confidential files and records ensuring the secure handling of sensitive information

• Coordinate andfacilitateeffective communication between executives and external/internalstakeholders including policymakers government officials and industry leaderswith the utmost professionalism

• Provide administrative support such as drafting correspondence proofreading and organizing documents

• Handlehighly sensitiveand confidential information and issues inan appropriateand professional manner; and direct sensitive issues toappropriate executives

• Anticipate the needs of executives and proactively develop solutions to streamline their workload drawing upon your understanding of the political landscape inNorth America

• Takeandpublish meeting minutesas requested

• Anticipate needs of theVice Presidentandbroaderleadershipteam and actively seek out solutions

• Troubleshoot administrative issues for the team and independently develop solutions through cross-functional collaboration with other departments

• Execute various processes for department including organizationand position managementutilizingworkforce and SAP software suites for requests and information management as well as department moves and office planning

• Complete timesheets and expense reports

• Maintain contacts and schedules for external Board commitments

• Plan and organize events asfor the department including venue bookings and/or catering

• Track and follow up on action items invitationscorrespondenceand documents for signature

• Develop relationships and work collaboratively on tasks and deliverables with leaders and administrative staffin theUSCanadaand Mexico

Minimum Qualifications

• High school diploma or post-secondary certification in administration

• 10 years of experience as an executive assistant or in a similar high-level administrative role

• Proventrack recordof providing exceptional administrative support to senior-level executives

• Experience navigating and understanding of the complex political landscape

• Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines

• Excellent written and verbal communication skills with a keen attention to detail and strong political acumen

• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and experience with office management software

Preferred Qualifications

• Post-secondary certification in administration

• Proven experience as an executive assistant or in a similar high-level administrative role in a politically charged environment

• Demonstrated knowledge of the natural gas industry

• Strong problem-solving skills and a solutions-oriented mindset with the ability to navigate complex political governmental and industry processes

• Experience in office management