Facilities Coordinator (at the rank of Senior Technical Assistant)

Facilities Coordinator (at the rank of Senior Technical Assistant) in the Faculty of Dentistry (Ref.: 535064)

We are looking for a Facilities Coordinator (at the rank of Senior Technical Assistant) to join the Faculty of Dentistry.

The Role

The appointee will assist the Senior Manager in managing the Facultys facilities participating in various renovation projects and handling related financial matters. Key responsibilities include but are not limited to:

• Assist in liaising with users the Estates Office and contractors on renovation/improvement requests budgets and work scheduling;
• Coordinate with the Estates Office to ensure timely completion of projects within the approved scope and budget;
• Assist with furniture ordering and delivery schedule monitoring;
• Assist with the day-to-day management of the Facultys space;
• Maintain records databases and filing systems related to facilities projects and financial records;
• Support the Senior Manager in handling daily finance-related and administrative matters as necessary; and
• Undertake any other duties as assigned by the Senior Manager in support of facilities and project operations.

Qualifications and Qualities

• Minimum Level 2 in 5 subjects in HKDSEE including English Language Chinese Language and Mathematics OR 5 passes in HKCEE including English (minimum Grade C if Syllabus A/Level 2 from 2007) Chinese (Level 2 from 2007) and Mathematics with at least 2 years of relevant work experience preferably in facilities management office/laboratory renovation space management or building operations within a large organization or tertiary institution;
• A good understanding of renovation and fittingout processes with the ability to read simple layout plans and drawings;
• Proven experience in project management is essential; experience in handling financerelated and administrative duties such as preparing purchase requisitions processing invoices monitoring budgets and maintaining financial records is an advantage;
• Proficiency in MS Office applications (Word and Excel) and experience with facilities and project management systems;
• Strong organizational and coordination skills with the ability to handle multiple tasks maintain accurate records and meet deadlines;
• Good communication and interpersonal skills;
• Self-motivated team player who is also able to work independently; and
• A strong sense of responsibility and attention to detail with a proactive and serviceoriented attitude.

What We Offer

The appointment will be made on fixed-term full-time contract for 2 years to commence as soon as possible with the possibility of renewal subject to satisfactory performance and funding availability. A highly competitive salary commensurate with qualifications and experience will be offered together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.

How to Apply

The University only accepts online application for the above post. Applicants should apply online at the Universitys careers site () and upload an up-to-date CV. Review of applications will start as soon as possible and continue until May 11 2026 or until the post is filled whichever is earlier. Shortlisted candidates will be invited to attend an interview.

The University is an equal opportunities employer and
is committed to equality ethics inclusivity diversity and transparency