Bid Co-Ordinator

Role Purpose

The Bid Coordinator supports the preparation coordination and submission of high-quality bids tenders and proposals in response to public and private procurement opportunities. The role focuses on managing bid documentation ensuring compliance coordinating inputs from technical teams and supporting marketing and administrative activities.

Key Responsibilities

Bids & Proposals

• Monitor tender portals and procurement platforms daily to identify relevant opportunities.
• Support the Go / No-Go decision-making process by gathering background information and documentation.
• Assist in the preparation and completion of:
  • Pre-Qualification Questionnaires (PQQs)
  • Suitability Assessment Questionnaires (SAQs)
  • Tender and proposal submissions
• Liaise with technical teams to obtain written responses and supporting material.
• Edit format and proofread bid documentation for quality consistency and compliance.
• Develop and apply proposal templates layouts and branding elements.
• Support the Bid / No Bid decision-making process by gathering background information and documentation.
• Compile final submissions and upload them to procurement platforms accurately.
• Coordinate responses to clarifications issued during the tender process.
• Support joint venture and consortium bids by liaising with external partners.

Marketing Support

• Help prepare marketing materials including brochures flyers and presentations.
• Ensure brand guidelines are followed in all proposal and marketing outputs.

Administration

• Maintain and update:
  • Standard company text
  • Project descriptions and case studies
  • Staff CVs and capability statements
• Support the continuous improvement of bid libraries and document repositories.

Qualifications :

Essential Qualifications & Experience

• Third-level degree in Engineering Marketing Business Administration or a related discipline.
• Minimum 3 years experience in a professional office environment.
• Experience in public procurement and tendering is a strong advantage.
• Proficient in Microsoft Office (Word and PowerPoint essential).
• Working knowledge of Adobe InDesign and Illustrator.
• Excellent attention to detail and strong organisational skills.
• Strong written and verbal communication skills.
• Ability to work under pressure and manage multiple deadlines.

Key Competencies

• Highly organised and methodical
• Detail-oriented with strong quality control skills
• Collaborative team player
• Confident communicator with stakeholders at all levels
• Proactive and deadline-driven

Additional Information :

Apply now by sending a copy of your CV stating your availability and salary expectations.

Remote Work :

No

Employment Type :

Full-time