Procurement Operations Specialist I

About Pinterest:

Millions of people around the world come to our platform to find creative ideas dream about new possibilities and plan for memories that will last a lifetime. At Pinterest were on a mission to bring everyone the inspiration to create a life they love and that starts with the people behind the product.

Discover a career where you ignite innovation for millions transform passion into growth opportunities celebrate each others unique experiences and embrace theflexibility to do your best work. Creating a career you love Its Possible.

At Pinterest AI isnt just a feature its a powerful partner that augments our creativity and amplifies our impact and were looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities well explore your foundational skills and how you collaborate with AI.

Through our interview process what matters most is that you can always explain your approach showing us not just what you know but how you think. You can read more about our AI interview philosophy and how we use AI in our recruiting process here.

The Procurement Operations Specialist I serves as a primary point of contact for Pinterest teams navigating purchasing and contracting activities. Youll be a subject matter expert on procurement workflows and controls ensuring purchases move quickly while remaining compliant with Pinterest policies and approval requirements.

Youll partner closely with Sourcing Legal IT/Data Security Privacy Vendor Onboarding Accounting FP&A and other XFN teams to provide a seamless user experience. Using tools like Zip and Ironclad youll review intake requests make sure the right approvers are engaged and confirm the correct financial controls are in place before contracts are released for signature.

What youll do:

• Act as a front-line point of contact for employees initiating purchases or contracts offering clear end-to-end guidance on the contract-to-procure process and delivering a high-quality customer-focused experience.
• Translate complex procurement legal and financial requirements into simple user-friendly guidance.
• Review Zip intake submissions and related documentation for completeness and accuracy ensuring:
• Correct approvers and review teams are engaged based on value and risk.
• Agreement types and contract details (including dates) are accurate and aligned.
• Appropriate budget approvals are in place before releasing contracts for signature.
• Provide centralized oversight across the contract-to-procure process to reduce operational financial and compliance risk.
• Act as a power user of Zip and related tools flagging system issues and partnering with FinTech/technical teams on fixes and improvements.
• Leverage AI and automation (where available) to draft communications summarize requests spot patterns and streamline manual steps with a focus on making the process faster and more accurate.
• Identify process bottlenecks and user pain points and recommend improvements that reduce cycle time improve data quality and enhance the overall user experience.
• Support Procurement and Finance with data gathering and ad-hoc reporting on spend cycle time and policy adherence.
  
  

What were looking for:

• Experience in procurement operations contract operations procure-to-pay or a related finance/operations function.
• Familiarity with end-to-end purchasing processes including intake approvals contracting PO creation invoicing and payments.
• Strong attention to detail with the ability to review contracts and intake forms for completeness accuracy and policy alignment.
• Excellent written and verbal communication skills with the ability to support non-expert stakeholders.
• Proven ability to manage multiple requests prioritize effectively and meet time-sensitive deadlines.
• Comfort working cross-functionally with Sourcing Legal IT/Data Security Privacy Finance and other XFN partners.
• Preferred Qualifications
  • Experience using contract lifecycle management (CLM) tools (e.g. Zip and Ironclad) and/or procure-to-pay systems as well as tools like DocuSign Jira Asana and Slack to manage workflows approvals and collaboration.
  • Understanding of core finance concepts including accounting budgeting/FP&A purchase orders and vendor management.
  • Background in process design continuous improvement or operations (e.g. identifying and implementing process efficiencies).
  • Prior experience in a fast-paced high-growth or technology environment supporting global stakeholders.
    
    

In-Office Requirement Statement:

• We recognize that the ideal environment for work is situational and may differ across departments. What this looks like day-to-day can vary based on the needs of each organization or role.
• This role will need to be in the office for in-person collaboration 1-2 times every 6-months and therefore can be situated anywhere in the country.

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