Executive Assistant, AWS TAA (Technology, AI & Analytics) and EiR (Executives in Residence)
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
3 days ago
Vacancies:
1 Vacancy
Department:
Job Summary
The TAA (Technology AI & Analytics) and EiR (Executives in Residence) team is seeking a self-motivated highly organized and high-performing Executive Assistant. This role supports two Director-level executives and is located in New York NY.
This role is responsible for coordinating and managing complex calendars across multiple time zones arranging both international and domestic travel planning and executing team events and maximizing team efficiency and productivity. You will serve as a primary point of contact between team members and leadership fostering effective communication and collaboration. The Executive Assistant will partner with leaders business partners stakeholders and Executive Assistants across the company to achieve key deliverables.
The ideal candidate will thrive in a fast-paced changing environment bringing exceptional attention to detail discretion in handling confidential information and the ability to adapt seamlessly to shifting workloads and priorities. They will complete complex tasks and projects quickly with minimal guidance react with appropriate urgency to time-sensitive situations and take effective action even with limited context demonstrating creativity initiative and a relentless bias toward action in both problem-solving and task management. This role requires comfort operating across both internal and external audiences from coordinating customer executive meetings and press engagements to supporting team all-hands and offsites. Flexibility and the ability to shift direction as priorities evolve are critical for success in this role.
Key job responsibilities
Calendar & Scheduling Ownership: Manage complex multi-time zone calendars for two Directors proactively resolving conflicts and optimizing time allocation across strategic priorities
Travel & Expense Coordination: Handle end-to-end domestic and international travel logistics including flights accommodations ground transportation and detailed itineraries. Process expense reports accurately and in compliance with Amazon policies
Deliverable Tracking & Follow-Through: Attend key leadership meetings track action items and drive completion of deliverables across teams. Prepare executives for meetings by gathering relevant materials briefing documents and background information
Leadership Partnership: Work closely with Directors to provide real-time prioritization of business activities exercising sound judgment and making autonomous decisions in ambiguous situations. Handle confidential information with the highest discretion
Cross-Functional Collaboration: Build strong relationships with Executive Assistants recruiting and stakeholders across the broader organization acting as a liaison for direct reports and helping the team navigate dependencies
External Engagement Management: Manage the end-to-end coordination of external engagements for the Head of TAA & EiR including customer executive meetings speaking engagements analyst briefings and press interviews. Prioritize and sequence incoming requests coordinate with internal teams (PR AR Events Customer Programs) and external stakeholders and prepare executive briefs talking points and background materials
Events & Offsites: Plan and execute team events offsites all-hands meetings and cross-team gatherings for teams of 50 employees. Coordinate logistics for leadership summits re:Invent activations and team celebrations. Travel onsite to support events and external engagements as needed
Team Engagement & Communications: Drive team communication cadence coordinate all-hands agendas distribute key updates maintain team distribution lists and support internal newsletters or announcements. Help foster team culture through recognition programs milestone celebrations and team-building initiatives
Team Operations: Support budget tracking and purchase order processing. Coordinate onboarding for new team members including workspace setup and orientation scheduling. Draft correspondence presentations and communications on behalf of the executives
AI-Forward Mindset: Embrace AI tools and new ways of working to continuously improve efficiency and reimagine how administrative and operational work gets done
About the team
AWS TAA (Technology AI & Analytics) and EiR (Executives in Residence) sit at both ends of the customer journey operating together to serve AWS Marketing and its customers. We engage executives directly through our EiR while powering every marketing experience through TAA. Every marketer relies on the technology and expertise of our team to tell stories that inspire customers create rewarding experiences and get to know customers better.
We are a high-agency team that owns & accelerates outcomes. We strive to be the most AI-forward team in AWS Marketing embracing new tools and ways of working as a baseline expectation. Trust on this team is built through candor accountability and showing up for each other when it matters most. And we have fun. We celebrate wins laugh through the chaos and believe that levity is what keeps us energized connected and doing our best work. We also believe that sustainable pace drives sustainable results. We support flexibility respect boundaries and trust each other to manage the balance between delivering at velocity and recharging for the long run.
- 5 years of executive assistant or 2 years of Amazon experience
- Knowledge of Microsoft Office products and applications
- Experience with executive level calendar management
- Experience coordinating across internal and external stakeholders including customers press or executive-level audiences
- 3 years of experience directly supporting C-suite or VP-level executives handling confidential information with discretion and ability to complete complex tasks quickly with minimal guidance and react with appropriate urgency to time-sensitive situations
- Bachelors degree
- Experience supporting multiple executives simultaneously with strong problem-solving skills and ability to work independently with minimal supervision
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
This role is responsible for coordinating and managing complex calendars across multiple time zones arranging both international and domestic travel planning and executing team events and maximizing team efficiency and productivity. You will serve as a primary point of contact between team members and leadership fostering effective communication and collaboration. The Executive Assistant will partner with leaders business partners stakeholders and Executive Assistants across the company to achieve key deliverables.
The ideal candidate will thrive in a fast-paced changing environment bringing exceptional attention to detail discretion in handling confidential information and the ability to adapt seamlessly to shifting workloads and priorities. They will complete complex tasks and projects quickly with minimal guidance react with appropriate urgency to time-sensitive situations and take effective action even with limited context demonstrating creativity initiative and a relentless bias toward action in both problem-solving and task management. This role requires comfort operating across both internal and external audiences from coordinating customer executive meetings and press engagements to supporting team all-hands and offsites. Flexibility and the ability to shift direction as priorities evolve are critical for success in this role.
Key job responsibilities
Calendar & Scheduling Ownership: Manage complex multi-time zone calendars for two Directors proactively resolving conflicts and optimizing time allocation across strategic priorities
Travel & Expense Coordination: Handle end-to-end domestic and international travel logistics including flights accommodations ground transportation and detailed itineraries. Process expense reports accurately and in compliance with Amazon policies
Deliverable Tracking & Follow-Through: Attend key leadership meetings track action items and drive completion of deliverables across teams. Prepare executives for meetings by gathering relevant materials briefing documents and background information
Leadership Partnership: Work closely with Directors to provide real-time prioritization of business activities exercising sound judgment and making autonomous decisions in ambiguous situations. Handle confidential information with the highest discretion
Cross-Functional Collaboration: Build strong relationships with Executive Assistants recruiting and stakeholders across the broader organization acting as a liaison for direct reports and helping the team navigate dependencies
External Engagement Management: Manage the end-to-end coordination of external engagements for the Head of TAA & EiR including customer executive meetings speaking engagements analyst briefings and press interviews. Prioritize and sequence incoming requests coordinate with internal teams (PR AR Events Customer Programs) and external stakeholders and prepare executive briefs talking points and background materials
Events & Offsites: Plan and execute team events offsites all-hands meetings and cross-team gatherings for teams of 50 employees. Coordinate logistics for leadership summits re:Invent activations and team celebrations. Travel onsite to support events and external engagements as needed
Team Engagement & Communications: Drive team communication cadence coordinate all-hands agendas distribute key updates maintain team distribution lists and support internal newsletters or announcements. Help foster team culture through recognition programs milestone celebrations and team-building initiatives
Team Operations: Support budget tracking and purchase order processing. Coordinate onboarding for new team members including workspace setup and orientation scheduling. Draft correspondence presentations and communications on behalf of the executives
AI-Forward Mindset: Embrace AI tools and new ways of working to continuously improve efficiency and reimagine how administrative and operational work gets done
About the team
AWS TAA (Technology AI & Analytics) and EiR (Executives in Residence) sit at both ends of the customer journey operating together to serve AWS Marketing and its customers. We engage executives directly through our EiR while powering every marketing experience through TAA. Every marketer relies on the technology and expertise of our team to tell stories that inspire customers create rewarding experiences and get to know customers better.
We are a high-agency team that owns & accelerates outcomes. We strive to be the most AI-forward team in AWS Marketing embracing new tools and ways of working as a baseline expectation. Trust on this team is built through candor accountability and showing up for each other when it matters most. And we have fun. We celebrate wins laugh through the chaos and believe that levity is what keeps us energized connected and doing our best work. We also believe that sustainable pace drives sustainable results. We support flexibility respect boundaries and trust each other to manage the balance between delivering at velocity and recharging for the long run.
- 5 years of executive assistant or 2 years of Amazon experience
- Knowledge of Microsoft Office products and applications
- Experience with executive level calendar management
- Experience coordinating across internal and external stakeholders including customers press or executive-level audiences
- 3 years of experience directly supporting C-suite or VP-level executives handling confidential information with discretion and ability to complete complex tasks quickly with minimal guidance and react with appropriate urgency to time-sensitive situations
- Bachelors degree
- Experience supporting multiple executives simultaneously with strong problem-solving skills and ability to work independently with minimal supervision
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status disability or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process including support for the interview or onboarding process please visit for more information. If the country/region youre applying in isnt listed please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience qualifications and location. Amazon also offers comprehensive benefits including health insurance (medical dental vision prescription Basic Life & AD&D insurance and option for Supplemental life plans EAP Mental Health Support Medical Advice Line Flexible Spending Accounts Adoption and Surrogacy Reimbursement coverage) 401(k) matching paid time off and parental leave. Learn more about our benefits at NY New York - 81600.00 - 142800.00 USD annually
Required Experience:
IC
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