Exhibits Coordinator

Are you detail-oriented organized and ready to support accurate high-quality exhibit production

Join Esquire as an Exhibits Coordinatora hands-on role where youll help ensure exhibits are received scanned uploaded assembled and delivered accurately and on time.

Why Choose Esquire

Esquire is a leader in legal support services known for innovation professionalism and delivering exceptional quality. As part of our team youll play an important role in supporting the Production Department and ensuring legal exhibits are handled with accuracy care and efficiency. At Esquire we are focused on Getting it Right for our clients our partners and our employees and we empower our teams to deliver reliable high-quality work every day.

About the Role

As an Exhibits Coordinator youll contribute to production operations by receiving scanning uploading organizing and assembling exhibits. Youll reproduce color oversize and media materials as instructed or per standard rules while ensuring jobs are complete accurate and delivered on timeincluding expedited or rush assignments.

Key Responsibilities

• Receive packages identify rush jobs and record tracking and assignment numbers
• Log jobs accurately into NetSuite and assign jobs to crates for scanning
• Scan exhibits complete image quality control and upload images to the appropriate system
• File scanned exhibits into crates and match original exhibits to printed transcripts
• Ensure jobs are complete with required color oversize media and other materials
• Return old original exhibits after the required holding period
• Assist with maintaining and organizing old original exhibits
• Update NetSuite accurately throughout the production process
• Insert tabs into copies and originals when applicable and in accordance with regional regulations
• Use appropriate binder sizes based on the number of exhibit pages
• Follow special request firm instructions and applicable state rules
• Maintain cross-training on all duties and meet or exceed production deadlines and quotas

What Youll Need

• Skills: Excellent interpersonal verbal written communication and organizational skills
• Technical: Proficiency in Microsoft Outlook Word Excel and related reporting tools
• Problem Solving: Ability to research analyze information follow up with clients and coworkers and make sound recommendations
• Experience: 1-2 years of client service or related experience in an office setting; legal or law firm experience a plus
• Education: High school diploma required; Associates degree preferred
• Work Style: Detail-oriented with the ability to plan work effectively multitask shift priorities and meet deadlines
• Physical: Ability to move boxes weighing up to 30 pounds
• Attributes: Reliable adaptable able to work under pressure and capable of taking direction from more than one supervisor

What Success Looks Like

• Meeting productivity requirements documented in KPI reports of at least 90%
• Meeting accuracy requirements documented in KPI reports of at least 98%
• Consistently reporting to work as scheduled and completing assigned shifts
• Delivering accurate complete exhibit work on time including rush assignments
• Supporting production goals through organization quality and attention to detail

Work Environment

This role is based in an office/production environment with some exposure to noise dust temperature changes and similar conditions. The position requires handling packages lifting up to 30 pounds and performing physical activities such as pushing bending kneeling and crouching while supporting fast-paced production operations.

Dont meet every single requirement

We know that a truly inclusive workplace values potential just as much as experience. If youre excited about this role but dont match every qualification we still encourage you to apply. You may be exactly who were looking for.

Equal Opportunity & Accommodations:

Esquire Deposition Solutions policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.

Esquire Deposition Solutions is committed to fair hiring practices. Qualified applicants with criminal histories will be considered for employment in a manner consistent with applicable laws including but not limited to the California Fair Chance Act the Los Angeles Fair Chance Initiative for Hiring Ordinance and the Los Angeles County Fair Chance Ordinance. We also comply with similar laws in other jurisdictions where we operate.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request reasonable accommodation. You can submit your request to .