VDOT IT Purchasing Analyst

Engagement Type

Contract

Short Description

The IT Procurement Analyst

Complete Description

IT Procurement Analyst - Richmond VA (Hybrid Onsite)


Location: Richmond VA Schedule: Hybrid - Onsite once per
week and for required meetings


Position Overview


The IT Procurement Analyst supports the Procurement and
Finance teams by managing statewide technology procurements in compliance with
VITA VDOT and Commonwealth policies. This role requires strong analytical
skills deep knowledge of procurement methodsincluding IFBs and RFPsand the
ability to operate effectively in a fastpaced environment. The ideal candidate
is a selfstarter who can guide internal stakeholders negotiate with vendors
and ensure that all procurements deliver best value to the Commonwealth.


Key Responsibilities


Procurement & Contract Management



- Analyze
requisitions for goods and servicesincluding hardware software and IT
servicesand procure them in accordance with state policies and
procedures.

- Manage
formal procurement processes including Invitations for Bid (IFBs) and
Requests for Proposal (RFPs) ensuring compliance with all applicable laws
and regulations.

- Develop
procurement strategies recommend contract vehicles and identify
alternative sourcing options.

- Develop
manage and maintain a variety of contractual agreements including term
contracts for professional and nonprofessional services.

- Negotiate
contract terms conditions and language changes in coordination with legal
Analyst and legal Counsel.

- Ensure
compliance with the Governors initiative for DSBSDcertified Micro/Small
Business participation.



Stakeholder & Vendor Engagement



- Serve
as liaison between vendors VITA and internal business users.

- Provide
guidance on procurement methodsincluding IFBs RFPs RFIs SOWs
cooperative procurements and solesource justifications.

- Offer
updates on procurement status and advise stakeholders on product
availability vendor performance pricing cooperative contracts and
sourcing alternatives.

- Support
end users by answering processrelated questions and assisting with proper
procurement procedures.



Technical & Analytical Support



- Evaluate
highly technical IT procurements and collaborate with subject matter
experts legal counsel and external partners.

- Apply
state and local procurement laws regulations and best practices to all
purchasing activities.

- Demonstrate
stewardship of Commonwealth resources and adherence to all applicable laws
and policies.



Required Qualifications



- Experience
managing procurement activities within a state or local government
environment.

- Strong
understanding of VITA policies IT procurement processes and technologyrelated
contracts (licenses maintenance agreements etc.).

- Experience
with procurement methods such as IFBs RFPs RFIs SOWs joint cooperative
and solesource procurements.

- Excellent
written and verbal communication skills with the ability to analyze
complex information and present clear recommendations.

- Strong
customer service orientation and ability to work collaboratively in a team
environment.

- Certification
as Virginia Contracting Associate (VCA) or Virginia Contracting Officer
(VCO).

- Working
knowledge of Commonwealth Cardinal and eVA procurement systems
(preferred).



Ideal Candidate Traits



- Highly
motivated and proactive

- Strong
analytical and problemsolving skills

- Skilled
in managing formal competitive procurements (IFBs/RFPs)

- Comfortable
navigating fastpaced highvolume procurement environments

- Strong
negotiation skills with a focus on achieving best value

Required/Desired Skills

Skill	Required/Desired	Amount	of Experience
Ability to learn and apply Commonwealth of Virginia VITA and VDOT procurement rules and tools.	Required
Experience with IT procurement processes: Obtaining supplier quotes tracking approvals processing contract amendments and enforcing vendor terms.	Required
Familiarity with Commonwealth contracting laws and state regulations	Required
Word Excel PowerPoint required for documentation reporting and analysis.	Required
Multitasking and task management: Ability to plan organize and manage multiple procurement tasks simultaneously.	Required
Supplier and contract management: Managing vendor relationships monitoring contract performance and supporting negotiations.	Required
VCA - Virginia Contracting Associate	Desired
VCO - Virginia Contracting Officer	Desired

Required Skills:

Ability to learn and apply Commonwealth of VirginiaVITAand VDOT procurement rules and with IT procurement processes: Obtaining supplier quotestracking approvalsprocessing contract amendmentsand enforcing vendor with Commonwealth contracting laws and state regulationsWordExcelPowerPoint required for documentationreportingand and task management: Ability to planorganizeand manage multiple procurement tasks and contract management: Managing vendor relationshipsmonitoring contract performanceand supporting negotiations.