Project & Executive Assistant

HBK

Job Location:

Porto - Portugal

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

The Position / Role Overview

Hottinger Brüel & Kjær (HBK) is seeking a highly capable and selfdriven Executive Assistant (EA) to provide proactive highquality support to President and the Head of Program Office Leader.

The EA will provide a vital role to ensure the senior leaders are organized so they can drive the operating system of the business and deliver the financial and strategy goals. The EA will closely with the Head of Program Office Leader and will acts as a strategic partner and high-level administrator managing the CEOs and time priorities and communications to maximize his productivity.

This role is ideal for someone who takes ownership anticipates needs and operates with professionalism discretion and a lowego mindset. The successful candidate will be trusted to think ahead resolve issues independently where possible and adapt seamlessly in a fastpaced and evolving environment.

Primary Responsibilities

Help PMO coordinate multiple stakeholders and business functions to steer forward high impact activities and projects that support the implementation of the companys strategy
Work closely with key stakeholders to get input and analysis required to produce monthly and quarterly reporting decks.
Manage daytoday administrative and coordination tasks with a high degree of accuracy and attention to detail.
Lead and steer ad-hoc administrative tasks such as VIP event support trip planning and execution expenses etc.
Prepare edit and maintain documents presentations and reports using Excel Word and PowerPoint to a high standard
Organize information files calendars and materials in a structured and reliable manner
Own the CEO and HPO calendars to ensure they are organized and prepared for meetings and events. This includes calendarization and execution of the Management Operating System
Listen carefully capture requirements and actions accurately and translate them into effective actions
Adapt priorities quickly in response to changing business needs
Identify problems early think through possible solutions and resolve independently where appropriate before escalating
Act as a proactive partner to the executive anticipating needs and addressing issues before they escalate.

Professional Qualifications and Key Competences

2-5 years of work experience as EA working with C-suite or as Business Analyst/Project Management
Business Administration and/or Project Management degree
Results oriented demonstrated ability to get things done at high quality and precision under tight deadlines
Financial and business literacy reasonable understanding of financial statements
Proficient in Excel Word and Power Point.
Fluent English skills verbal and written.
Proactivity and Anticipation. Think two steps ahead to prevent issues preparing documents agendas and scheduling without being asked.
High-Level Organization & Time Management. To manage complex and changing schedules prioritizing high-leverage activities and acting as a second brain to filter information.
Perseverance. To ensure adequately and timely follow up to get things done.
Discretion and Trustworthiness. The EA will act as a secure guardian of confidential company and personal information.
Problem-Solving and Resourcefulness. Take initiative to find solutions independently reducing the need for direct supervision.
Emotional intelligence. Act as a gatekeeper and build relationships with multiple stakeholders.
Effective communicator to manage prioritize and convey information clearly and concisely.
Adaptability and Flexibility to they remain calm positive and effective in fast-paced changing or high-pressure environments.

We Offer

At HBK we believe in freedom with responsibility enabling a healthy work-life balance and continuous professional development. You will join an international team in an innovative and enjoyable working environment.

About HBK

On January 1 2019 Brüel & Kjær and HBM merged to form HBK (Hottinger Brüel & Kjær). With over 3500 employees worldwide production facilities in Denmark Germany the UK the USA China and Portugal and a presence in 80 countries HBK is a global leader in test and measurement solutions. Learn more at .HBK currently operates within the Test and Measurement segment of Spectris the productivity-enhancing instrumentation and controls company which in December 2025 was acquired by private equity KKR.

Application deadline

Please submit your application and CV by using the direct application link.

Please note that we will be conducting interviews on an ongoing basis.

Required Experience:

The Position / Role OverviewHottinger Brüel & Kjær (HBK) is seeking a highly capable and selfdriven Executive Assistant (EA) to provide proactive highquality support to President and the Head of Program Office Leader.The EA will provide a vital role to ensure the senior leaders are organized so they...

The Position / Role Overview

Hottinger Brüel & Kjær (HBK) is seeking a highly capable and selfdriven Executive Assistant (EA) to provide proactive highquality support to President and the Head of Program Office Leader.

Primary Responsibilities

Help PMO coordinate multiple stakeholders and business functions to steer forward high impact activities and projects that support the implementation of the companys strategy
Work closely with key stakeholders to get input and analysis required to produce monthly and quarterly reporting decks.
Manage daytoday administrative and coordination tasks with a high degree of accuracy and attention to detail.
Lead and steer ad-hoc administrative tasks such as VIP event support trip planning and execution expenses etc.
Prepare edit and maintain documents presentations and reports using Excel Word and PowerPoint to a high standard
Organize information files calendars and materials in a structured and reliable manner
Own the CEO and HPO calendars to ensure they are organized and prepared for meetings and events. This includes calendarization and execution of the Management Operating System
Listen carefully capture requirements and actions accurately and translate them into effective actions
Adapt priorities quickly in response to changing business needs
Identify problems early think through possible solutions and resolve independently where appropriate before escalating
Act as a proactive partner to the executive anticipating needs and addressing issues before they escalate.

Professional Qualifications and Key Competences

2-5 years of work experience as EA working with C-suite or as Business Analyst/Project Management
Business Administration and/or Project Management degree
Results oriented demonstrated ability to get things done at high quality and precision under tight deadlines
Financial and business literacy reasonable understanding of financial statements
Proficient in Excel Word and Power Point.
Fluent English skills verbal and written.
Proactivity and Anticipation. Think two steps ahead to prevent issues preparing documents agendas and scheduling without being asked.
High-Level Organization & Time Management. To manage complex and changing schedules prioritizing high-leverage activities and acting as a second brain to filter information.
Perseverance. To ensure adequately and timely follow up to get things done.
Discretion and Trustworthiness. The EA will act as a secure guardian of confidential company and personal information.
Problem-Solving and Resourcefulness. Take initiative to find solutions independently reducing the need for direct supervision.
Emotional intelligence. Act as a gatekeeper and build relationships with multiple stakeholders.
Effective communicator to manage prioritize and convey information clearly and concisely.
Adaptability and Flexibility to they remain calm positive and effective in fast-paced changing or high-pressure environments.