Office Assistant

Job Description

Please apply ONLY if you have the following qualifications:
- Proficiency in MS Office

The position is Part-Time from Monday to Friday. HOURS - 9 AM - 3 PM (Not including 30 minute lunch)
Duties:

Job Description:
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will have strong multitasking abilities excellent communication skills and a proactive attitude. This position requires proficiency in office operations and the ability to maintain both manual and electronic filing systems.

Key Responsibilities:

• Monitor input and generate reports using the Therap system.
• Operate office machines such as photocopiers scanners fax machines voicemail systems and personal computers.
• Answer and direct telephone calls take messages and provide information as needed.
• Maintain and update filing inventory mailing and database systems both manually and electronically.
• Organize and maintain both hard copy and digital filing systems.
• Update the Community Calendar and staff schedules on a monthly basis.
• Communicate with customers employees and other stakeholders to answer questions disseminate or explain information process orders and address complaints.
• Compile copy sort and file records related to office activities business transactions and other operations.
• Manage calendars schedule appointments and ensure all arrangements are completed efficiently.
• Review files records and other documents to retrieve information for requests and inquiries.
• Prepare meeting agendas attend meetings and record and transcribe minutes.
• Troubleshoot issues with office equipment including computer hardware and software.

Qualifications:

• Strong organizational and multitasking skills.
• Proficiency in computer systems and office software.
• Excellent written and verbal communication abilities.
• Detail-oriented and able to maintain confidentiality.
• Experience with the Therap system is a plus but not required.

Please e-mail your resume. You may call for more information.

Required Experience:

Junior IC