Personal Assistant – Abuja

Personal Assistant Abuja

Location: Utako Phase 2 Abuja
Employment Type: Full-Time
Experience Level: 3 5 Years
Salary:Monthly

Role Overview

The Personal Assistant (PA) provides high-level administrative organisational and coordination support to the CEO and senior management team. The role ensures efficient scheduling seamless communication and effective day-to-day administrative operations within the organisation.

The PA will also provide limited support to patient communication channels (phone/WhatsApp) during the initial operational phase.

Key Responsibilities

1. Personal & Executive Support

• Manage CEOs calendar appointments and daily priorities
• Coordinate meetings travel plans and engagements
• Prepare reports presentations and briefing documents
• Track action items and follow up on deliverables
• Act as a gatekeeper for executive time and communication

2. Administrative & Operational Support

• Support daily coordination of office and facility operations
• Assist management with administrative and organisational tasks
• Ensure smooth workflow across departments

3. Communication & Coordination

• Liaise with internal teams and external stakeholders
• Draft and manage professional correspondence
• Support engagement with partners vendors and service providers

4. Phone & WhatsApp Support (Initial Phase Only)

• Respond to patient enquiries during peak periods
• Use approved templates to ensure consistent communication
• Support appointment scheduling and booking coordination
• Ensure timely and professional responses

5. Systems & Process Support

• Assist in developing SOPs workflows and booking systems
• Document and standardise administrative processes
• Support improvements in operational efficiency

6. Financial & Administrative Support

• Assist with invoice tracking and basic reconciliations
• Support documentation filing and reporting processes
• Coordinate with finance and admin teams

7. Project & Coordination Support

• Support operational rollouts and service expansion initiatives
• Assist in coordinating meetings events and projects
• Support stakeholder engagement activities

Qualifications & Requirements

• Bachelors Degree in Business Administration or related field (preferred)
• 35 years experience as a Personal Assistant Executive Assistant or similar role
• Experience in healthcare or service-based environments is an advantage
• Strong organisational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Google Workspace and communication tools
• High level of discretion professionalism and attention to detail

How to Apply

Interested and qualified candidates should send their CV to:

Subject Line: Personal Assistant Utako Application