Project Coordinator

Location: Johannesburg (Fourways)
Work model: Hybrid 3 days in-office2 days from home
Salary: R20 000 - R30 000 CTC

Why youd want to work here...

• High trust high flexibility working environment
• Office closed from mid-December to mid-January properly switch off
• Strong emphasis on gratitude celebrating wins and doing things properly
• Zero tolerance for gossip or toxicity kindness matters here
• Entrepreneurial mindset encouraged bring ideas not just execution
• 10% commission for anyone who brings in new business
• Work hard but genuinely enjoy working together

About our client...

A small female-led events and experience design agency delivering large-scale corporate conferences brand activations and purpose-driven experiences. Their work is rooted in psychology storytelling and impact creating events that dont just run smoothly but truly move people.

Theyre looking for a sharp organised Project Coordinator to support the project management team and help keep multiple complex events running like clockwork. This is a fantastic entry point into a high-performance agency where structure kindness and ownership are baked into the culture.

What the job involves...

• Supporting project managers across multiple events simultaneously
• Tracking timelines deadlines and project documentation in ClickUp
• Coordinating logistics across venues AV staging décor and catering
• Managing supplier communication quotes and follow-ups
• Assisting with budget tracking cost capturing and reconciliations
• Preparing client-facing documents status reports and pitch decks
• Capturing meeting notes decisions and action items accurately
• Supporting on-site delivery at events when required
• Keeping internal systems and processes tight and up to date
• Collaborating closely with project managers the creative team and the CEO

What you need to be considered...

• 14 years experience in an agency environment (any discipline)
• Exceptional organisational skills and attention to detail
• Strong written communication clear professional and proactive
• A genuine love of admin systems lists and bringing order to chaos
• Ability to juggle multiple priorities without dropping the ball
• High emotional intelligence and a calm mature approach under pressure
• Comfortable with fast-paced deadline-driven environments
• No ego a team player who communicates openly and takes ownership
• Proficiency in project management tools (ClickUp experience is a bonus)

Bonus points if you...

• Have experience in events activations or experiential marketing
• Have supported budget management or financial tracking
• Are naturally one step ahead spotting problems before they happen
• Thrive on variety and genuinely enjoy being busy