Project Coordinator
Job Location:
Johannesburg - South Africa
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Location: Johannesburg (Fourways)
Work model: Hybrid 3 days in-office2 days from home
Salary: R20 000 - R30 000 CTC
Why youd want to work here...
- High trust high flexibility working environment
- Office closed from mid-December to mid-January properly switch off
- Strong emphasis on gratitude celebrating wins and doing things properly
- Zero tolerance for gossip or toxicity kindness matters here
- Entrepreneurial mindset encouraged bring ideas not just execution
- 10% commission for anyone who brings in new business
- Work hard but genuinely enjoy working together
About our client...
A small female-led events and experience design agency delivering large-scale corporate conferences brand activations and purpose-driven experiences. Their work is rooted in psychology storytelling and impact creating events that dont just run smoothly but truly move people.
Theyre looking for a sharp organised Project Coordinator to support the project management team and help keep multiple complex events running like clockwork. This is a fantastic entry point into a high-performance agency where structure kindness and ownership are baked into the culture.
What the job involves...
- Supporting project managers across multiple events simultaneously
- Tracking timelines deadlines and project documentation in ClickUp
- Coordinating logistics across venues AV staging décor and catering
- Managing supplier communication quotes and follow-ups
- Assisting with budget tracking cost capturing and reconciliations
- Preparing client-facing documents status reports and pitch decks
- Capturing meeting notes decisions and action items accurately
- Supporting on-site delivery at events when required
- Keeping internal systems and processes tight and up to date
- Collaborating closely with project managers the creative team and the CEO
What you need to be considered...
- 14 years experience in an agency environment (any discipline)
- Exceptional organisational skills and attention to detail
- Strong written communication clear professional and proactive
- A genuine love of admin systems lists and bringing order to chaos
- Ability to juggle multiple priorities without dropping the ball
- High emotional intelligence and a calm mature approach under pressure
- Comfortable with fast-paced deadline-driven environments
- No ego a team player who communicates openly and takes ownership
- Proficiency in project management tools (ClickUp experience is a bonus)
Bonus points if you...
- Have experience in events activations or experiential marketing
- Have supported budget management or financial tracking
- Are naturally one step ahead spotting problems before they happen
- Thrive on variety and genuinely enjoy being busy
