Executive Assistant, Office of the Chief Medical Officer

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Are you someone who thrives at the center of the action This role is a critical partner to senior leadership providing high-touch proactive support that keeps executives focused informed and operating at their best. Youll be trusted with complex priorities sensitive communications and the day-to-day orchestration of executive operations making a real impact behind the scenes every single day.

What Youll Do

Act as a trusted administrative partner to an executive or chief anticipating needs and managing shifting priorities with confidence and discretion.
Own complex calendars and logistics coordinating high-level meetings travel conference calls and events from start to finish including materials resources and refreshments.
Draft edit and prepare polished correspondence executive summaries presentations and meeting minutes.
Serve as a key liaison for leadership often translating executive or board direction into clear communication for internal teams.
Manage budgets expense reconciliation reimbursements payroll functions and office operations with accuracy and efficiency.
Apply sound judgment initiative and analytical thinking while working independently in a fast-paced environment.
Stay current on organizational policies and procedures to ensure seamless and compliant support.
Collaborate closely with other administrative professionals supporting team workflows and assisting with onboarding or training when needed.
Handle confidential and sensitive matters with professionalism tact and integrity.

This is an ideal opportunity for an experienced administrative professional who enjoys being highly trusted deeply involved and essential to executive success and who takes pride in keeping complex operations running smoothly with minimal oversight.

Education

• High School Diploma or Equivalent required and Associates Degree Related Field of Study preferred

Experience

• 3-4 years of experience as an Administrative Assistant to Executive or Chair or Senior Leader required

Knowledge Skills and Abilities

• Requires highly proficient/advanced administrative skills and office applications skills.
• Ability to proofread and edit written documents.
• Ability to manage more complex phone calls and give more detailed information solving more complex issues as appropriate.
• Highly proficient in all communication skills (phone verbal and written).
• Ability to handle sensitive information and situations with poise and professionalism.
• Strong organizational coordination and judgment skills.
• Ability to prioritize effectively.
• Ability to problem solve and troubleshoot.
• Ability to analyze a situation and determine best course of action within established guidelines.
• Basic math knowledge with some knowledge of bookkeeping.
• Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
• Ability to demonstrate good leadership skills in a team environment including ability to provide guidance orient train and assist other administrative staff.

Hybrid

399 Revolution Drive

40

Regular

Day (United States of America)

Pay Range

$23.34 - $33.37/Hourly

Grade

5

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework