Executive Assistant Commercial Real Estate

We are a nationally active firm with a strong presence in high-value commercial transactions. As we continue to scale we are seeking a highly capable discreet and proactive Executive Assistant to serve as the right hand to our Managing Partner (MP).

This is not a general office administrative role. It requires exceptional communication judgment organizational command and professional presence. You will serve as the gatekeeper project manager and executive-level proxy for the Managing Partner overseeing internal and external communications providing corporate and personal level support managing time and priorities and serving as a key facilitator to and for the MP.

This role will also provide select support to other C-level executives as needed ensuring coordination and alignment across executive priorities.

COMPENSATION: Based on experience.

HOW TO APPLY:

Please submit the following:

Cover letter to include;

• Salary requirement.
• Outlineof skills and experience that make you an ideal candidate for this position.

Resume:Please include prior salary/remunerationfor the last 2 positions (if/asapplies).

• Serve as the right hand to the Managing Partner providing a broad range of high-level confidential support both corporate and personal.
• Act as the primary point of contact for the MP serving diplomatically as a liaison between internal teams and external parties while upholding and promoting strong respectful and positive relationships across all interactions.
• Proactively monitor division-level key metrics and provide timely periodic reports or data summaries to support the Managing Partners oversight and decision-making.
• Manage all MP schedules priorities and communications and delegate to other staff members as needed.
• Manage screen and respond to communications for and on behalf of the MP (calls email calendar text LinkedIn etc.).
• Assist with preparing proofreading and reviewing contracts NDAs LOIs and other legal forms and documentation
• Manage calendar coordination travel arrangements meeting preparation and facilitation.
• Help organize delegate and make reservations for events and meetings.
• Perform follow-up actions and maintain records of key interactions with clients partners and internal stakeholders.
• Research and prepare business reports and presentations as well as assist with marketing materials and marketing projects as needed.
• Handle confidential materials and communications with the utmost discretion
• Manage and coordinate special projects for the MP.
• Manage MP records filing and database updates.
• Plan and manage client and employee recognition programs/awards
• Be a champion of our values integrity-first culture and servant-leadership mindset.

QUALITIES YOU WILL NEED:

• Strong emotional intelligence and interpersonal skills; able to navigate high-level relationships with tact and professionalism.
• Expert-level verbal and written communication skills.
• Meticulously detailed organized efficient and able to manage competing priorities with calm speed and precision.
• Highly proactive with the confidence and judgment to take initiative and act independently.
• Exceptionally tech-savvy and comfortable with digital environments platforms and software.
• Confident and outgoing personality a can-do mindset but with a humble disposition.

• Minimum of a bachelors degree and/or relevant professional experience.
• Minimum 5 years of experience in or supporting C-Level executives.
• Candidates with experience in commercial real estate private equity or mergers & acquisitionsalong with an active or inactive real estate license will be given strong consideration.
• Real estate license (active or inactive) is a plus.

Technology: General office software/platforms used include but are not limited to:

• Windows
• Microsoft Office (Outlook Excel Word PowerPoint)
• Google Drive Dropbox OneDrive
• Adobe Acrobat Pro
• Zipforms DocuSign
• CoStar LoopNet MLS
• CRM (Salesforce Airtable etc.)
• MailChimp
• STDB/ESRI
• Photoshop
• WordPress

Required Experience:

IC