Executive Assistant

About Kaseya

Kaseya is the leading provider of AI-powered IT management and cybersecurity software serving Managed Service Providers (MSPs) and internal IT organizations worldwide. Our comprehensive platform helps organizations efficiently manage secure and automate their IT environments driving operational efficiency and long-term business success.

Backed by Insight Partners a leading global software investor Kaseya has experienced sustained double-digit growth and continues to expand its global footprint. Today Kaseya supports customers in more than 20 countries and manages over 15 million endpoints worldwide.

Founded in 2000 Kaseya has built a culture centered around innovation accountability and results. We are a high-growth high-performance organization that values individuals who are driven adaptable and committed to delivering exceptional outcomes for our customers and teammates alike.

At Kaseya success comes from embracing challenges moving with urgency and continuously raising the bar.

Job Summary

The Executive Assistant serves as a critical partner to three Vice Presidents enabling focus on top priorities improving organizational alignment and driving operational excellence. This role requires a proactive high-judgment professional who can manage both day-to-day executive support and higher-level coordination with discretion and precision. The ideal candidate thrives in a fast-paced environment and brings strong business judgment communication skills and the ability to anticipate needs before they arise.

Roles & Responsibilities

• Manage complex and rapidly changing executive calendars travel arrangements and meeting logistics with a high degree of accuracy foresight and attention to detail.
• Optimize the executives time by prioritizing high-value activities resolving scheduling conflicts and proactively identifying opportunities to improve focus and efficiency.
• Prepare high-quality briefing materials pre-reads and other supporting documents for executive meetings reviews and external engagements.
• Drive the cadence of leadership meetings and business reviews by coordinating agendas capturing outcomes and tracking follow-up actions to ensure accountability and momentum.
• Draft edit and refine executive communications for internal and external audiences ensuring clarity professionalism and alignment with executive priorities.
• Partner cross-functionally to surface critical updates risks and dependencies while maintaining strong alignment across teams and stakeholders.
• Serve as an extension of the executive by representing priorities with professionalism discretion and sound judgment while supporting strategic initiatives through coordinated execution and follow-through.

Required Qualifications

• 7 years of experience supporting senior executives in fast-paced high-growth or global organizations.
• 3 years of experience managing complex executive calendars travel and meeting logistics for C-level or equivalent senior leaders.
• Proven experience preparing executive-ready materials communications or briefing documents for leadership meetings and external engagements.
• Demonstrated ability to manage multiple priorities simultaneously while maintaining a high level of organization accuracy and discretion.
• Strong written and verbal communication skills with experience drafting clear concise and professional content for executive audiences.

Preferred Qualifications

• Experience supporting executives in a high-growth or highly dynamic business environment.
• Demonstrated success partnering cross-functionally with senior leaders internal teams customers or external stakeholders.
• Experience coordinating leadership meetings business reviews or strategic initiatives and tracking action items through completion.
• Proven ability to exercise sound business judgment anticipate executive needs and navigate ambiguity with professionalism and diplomacy.
• Proficiency with productivity and collaboration tools including Microsoft Office Zoom and related business systems.
• Experience operating effectively under pressure adapting quickly to shifting priorities and solving problems proactively.

The base salary range for this job is USD $130000 $150000 / yr. An individuals base pay depends on various factors including geographical location and review of experience knowledge skills and abilities.

At Kaseya certain roles are eligible for benefits and additional rewards including annual bonus and equity allocated based on individual impact. Certain roles also have the opportunity to earn sales incentives based on revenue or utilization depending on the terms of the plan.

Additional information
Kaseya provides equal employment opportunity to all employees and applicants without regard to race religion age ancestry gender sex sexual orientation national origin citizenship status physical or mental disability veteran status marital status or any other characteristic protected by applicable law.