Payroll Administrator (Hybrid-Toronto) or (Hybrid- US)

About ClearGov

Our mission is to create easy-to-use software to help local governments plan budget and report better. ClearGov is a rapidly growing SaaS company that offers a complete planning budgeting and financial reporting suite that enables local governments to plan build and present their financials more efficiently and effectively. Were a mission-driven company that envisions a world where modern software enables every local government to best serve and improve its community.

Our software is utilized nationwide by more than 1700 towns cities school districts and other local agencies who are part of the ClearGov community and were adding more every day. Weve been named to the GovTech 100 for eight years running. ClearGov also earned a place on the Inc. 5000 list of Americas Fastest Growing Companies for five consecutive years:and 2025.

The ClearGov team is a talented group of folks who are passionate about our mission and committed to building a positive productive company culture. We believe in a work-hard/play-hard environment and every day we strive to get better at our work all while being considerate trustworthy and transparent in everything we do.

Core Values

• Be Clear: We strive to be open in all that we do because we believe that transparency is the foundation upon which all meaningful relationships are built.
• Be Trustworthy: We always act with integrity and keep our word because we believe that honest people are authentic consistent and dependable and that those traits form the cornerstone for success and well-being.
• Be Considerate: We are mindful about the impact that our comments and actions will have on others because we want to build a compassionate inclusive environment that nurtures all individuals and communities.
• Be Positive: We believe that the first step in getting something done is believing that it can be done because we know that positive energy brings enthusiasm excitement and empowerment to the team.
• Be Better: We constantly ask ourselves How can we do this better because we know that our families colleagues investors and customers depend on the results we deliver every day.
• Be Fierce: We seek to have bold conversations that interrogate reality and provoke learning to help us tackle our toughest challenges and enrich relationships.
• Be Fun: We value the lighter side of life because we believe that balance laughter and enjoying every moment fuel the soul.
  

About the Opportunity

Were looking for a Payroll Administrator with a passion for learning a kind heart a positive attitude and a great sense of humor to join our growing team. This role is responsible for managing and processing employee payroll accurately and on time. This role ensures compliance with company policies labor laws and tax regulations while maintaining confidential employee payroll information.

The Payroll Administrator will be a key player on an incredible team as we execute our mission to help local governments and school districts take the next step from good to great.

Key Responsibilities:

• Process end-to-end payroll for both US and Canadian employees in accordance with company policies and statutory regulations.
• Collect verify and input payroll data including attendance overtime bonuses commissions and deductions.
• Maintain and update payroll records employee compensation details and tax information.
• Ensure compliance with government payroll regulations tax laws and labor requirements.
• Prepare payroll reports reconciliations and financial summaries for management and auditors.
• Handle payroll inquiries and resolve employee payroll discrepancies in a timely manner.
• Coordinate with HR and Finance teams regarding employee changes such as new hires resignations promotions and salary adjustments.
• Manage statutory contributions such as social security tax deductions and benefits administration.
• Support payroll audits and ensure accurate record keeping.
• Maintain confidentiality of employee and company payroll data.

Critical Skills/Experience:

• Bachelors degree in Accounting Finance Human Resources or related field.
• Proven experience as a Payroll Administrator or similar role.
• Strong knowledge of payroll systems and software.
• Good understanding of labor laws tax regulations and statutory compliance.
• Strong numerical and analytical skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Excel and payroll reporting tools.
• Strong organizational and time management skills.
• Ability to handle confidential information professionally.

The Ideal ClearGov Candidate:

• Self-motivated self-starter with a zeal to win
• Great communicator; strong oral and written skills
• Ability to think creatively and innovatively
• Hands-on problem solver who enjoys cracking difficult nuts
• Quick study able to pick up and apply new concepts in a hurry
• Track record of achievement
• Enjoys working on and helping to build outstanding teams
• Demonstrates an entrepreneurial spirit and gets stuff done
• A sense of humor and dont take themselves too seriously

Why Join Us:

• Flexible hybrid work
• Chance to make a meaningful impact on government and school district transparency and accountability
• Opportunity to work in a fast-paced fun and collaborative environment
• Competitive salary and benefits package (see below)
• Professional growth opportunities

Compensation:

• In the spirit of transparency we are excited to share the base salary for this position is $50000K - $80000K CAD or $70000K - $90000K USD exclusive of fringe benefits or potential bonuses. If you are hired at ClearGov your final base salary compensation will be determined by factors such as skills interview performance education and/or addition to those factors we believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please keep in mind that the range mentioned above is the full base salary for the role. Hiring beyond the base range would not be typical in order to allow for future & continued salary growth. We also offer a generous compensation and benefits package (more information on benefits listed below).

Benefits:

• Competitive Salary
• Quality Medical Dental and Vision Insurance Plans
• Life Insurance
• RRSP Plan or 401K
• Personal Time Off Policy
• Company-Paid Holidays Observed
• Annual Holiday Dimming of the Lights (aka: reduced work hours)
• Parental Leave
• Employee Referral Bonus

ClearGov is an equal opportunity employer committed to building a diverse inclusive and respectful workplace. We prohibit discrimination and harassment of any kind and make employment decisions without regard to race color ancestry ethnicity nationality or national origin citizenship sex sexual orientation gender identity or expression religion or creed age disability genetic information pregnancy childbirth or related medical conditions marital or family status veteran or military status Indigenous status record of offenses (where legally protected) or any other characteristic protected by applicable federal state provincial or local laws in the United States and Canada.

ClearGov is also committed to providing reasonable accommodations for applicants and employees with disabilities in accordance with applicable U.S. and Canadian laws. If you require an accommodation during any part of the hiring process please let us know.

At ClearGov we value diverse perspectives and believe they strengthen our ability to achieve our mission of helping local governments work better.