Back Office Assistant

Working Time:

Type: Full-time

Hours: 40 hours per week hybrid model

Contract Duration: Fixed-term contract for one year with the possibility of extension and potential for career growth.

Why Join Us

You will be a key member of the team directly impacting the daily experience of every employee in the Czech Republic and Germany. We offer a role with a modern work environment and the opportunity to be part of a supportive international backoffice community and responsibility for Prague HQ.

Responsibilities

• Onboarding & Offboarding: Manage the operational side of the employee lifecycle ensuring new hires have everything they need on day one and that exit procedures are handled professionally.
• Hardware logistics: Responsible for the inventory distribution and collection of company hardware (Laptops peripherals etc.) for the CZ team.
• Office Management: Take full ownership of the CZ office environment ensuring a safe and welcoming workspace for all.
• Employee Point of Contact: Act as the first line of support for all employees regarding backoffice queries office facilities and general administrative needs.
• Invoice Management: Review verify and approve incoming invoices to ensure timely payments and accurate financial record-keeping.
• Vendor Coordination: Manage relationships with local office suppliers maintenance services.
• Backoffice Operations: Support the Backoffice team with administrative tasks documentation and reporting.
• Attendance Reporting: Preparing and maintaining the monthly attendance reports for all employees ensuring data accuracy for payroll and management review.
• Management Support: Support the manager with various tasks as needed. Assist in organizing company events and meetings.

Requirements

• Organizational Mastery: You can juggle multiple tasks without losing track of details.
• Reliability: High level of accountability in handling financial documents (invoices) and company assets (HW).
• Communication: Fluent in Czech English and professional level of German to support an international team.
• Proactive Attitude: You see what needs to be done in the office before others do.
• Technical Literacy: Comfortable with internal systems spreadsheets and basic hardware troubleshooting.
• Proven experience in a relevant administrative role such as Back Office Assistant or Office Assistant
• Proficiency in MS Office particularly: MS Excel.
• Fluency in: Czech (C1) German (B2) English (B2)
  • Language skills are a must.

Benefits

• Friendly and supportive work environment.
• Office refreshment onsite.
• Dog-friendly office.
• Pension contribution.
• Hardware and phone for personal use.
• Meal allowance.
• Multisport card contribution.
• Referral program.
• Hybrid work (Home Office)
• 25 days of vacation.
• 3 sick days &2 personal days.

Alžbeta Šípková