Court Operations Associate (Temporary Jury Clerk)

Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

Temporary: This position is temporary and will last until August 31 2026. This position may be extended for additional operational needs.

Developmental Underfill Opportunity: This position may be filled as a developmental underfill at the Court Operations Clerk job profile level. See the Court Operations Clerk Minimum Qualifications section for details. The salary range for the Court Operations Clerk is $4116 - $6387 per month.

Interviews: Generally will be scheduled within two weeks after the application deadline. May take longer depending on the number of applications.

Who We Are

Oregon Judicial Department (OJD) serves the public and the people we serve may be facing challenging life circumstances high levels of stress or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities value OJDs efforts to remove barriers to access justice services and welcome interacting with the public.

We are committed to building a diverse inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience education and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You

• In this job profile we offer candidates new to OJD up to the fourth step of the salary range depending on experience. Temporary-status employees are paid twice per month.

• Temporary-status employees may be eligible for insurance benefits under the Patient Protection and Affordable Care Act (ACA) and in accordance with Public Employee Benefit Board (PEBB) eligibility rules and OJD Health Insurance under the Patient Protection and Affordable Care Act of 2010 Policy No. 040.50.06. Temporary-status employees who upon hire are expected to work an average of 30 or more hours per week will be eligible for benefits on the first of the fourth month of employment.

• Temporary status employees who work full-time accrue 6.14 hours of sick leave per full calendar month which can be used as soon as it is credited.

Location Highlights

Oregon City Oregon rests on the Willamette River southeast of Portland. It is part of the Portland Metropolitan Area (along with Beaverton Gresham Hillsboro and Vancouver WA). Oregon City was the first capital of Oregon prior to the creation of the Oregon Territory in 1848. Before settling on Salem in 1864 the capital was moved several times to several different cities. It is also the end point of the Oregon Trail. Oregon City has the only vertical street in the nation Elevator Street. Activities include museums historic buildings and over 22 city parks including Clackamette Park at the confluence of the Willamette and Clackamas rivers. Oregon City is also home to Willamette Falls the largest waterfall by volume in the Pacific Northwest.

Position Highlights

The Clackamas County Circuit Court is hiring a Temporary Jury Clerk (Court Operations Associate).

In this role

You will utilize the Oregon Judicial Departments Jury Management System to process and maintain accurate juror records. You will respond to inquiries from jurors and court staff providing timely and clear information. Check in jurors upon arrival and assist with completing online forms as needed. Review and analyze juror responses and requests complying with statutes policies and procedural criteria.

You will also assist the jury coordinator with all jury-related functions by conducting jury draws determining the number of jurors required providing orientation to prospective jurors and creating a daily verbal message that instructs jurors on reporting time and date for future jury panel requirements as needed.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications the Special Qualifications and the Requested Skills and Attributes which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.

• Address the cover letter To the Hiring Manager.

• In the body of your cover letter please include responses to all Requested Skills and Attributes listed below.

• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.

• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.
  
  OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information and your letter will be evaluated for grammar spelling punctuation and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. on the date listed above.

Filling This Position

This position will be filled one of two ways:

• By appointment of an application who meets the minimum qualifications (as identified below) for a Court Operations Associate; OR

• By development underfill of an applicant who meets the minimum qualifications (as identified below) for a Court Operations Clerk.

Court Operations Associate Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent.

AND

At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial administrative or legal documents.

OR

Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge skills and abilities for the position.

Court Operations Clerk Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent.
AND
At least one (1) year of responsible clerical experience in a moderately complex office or business setting.

OR

Any combination of education and experience equivalent to one (1) year of experience that typically supports the knowledge skills and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Proficiency providing tactful and professional customer service to a variety of individuals or clients who are facing challenging life circumstances in a busy professional setting.

• Proficiency using computers to access and input information and to complete a variety of tasks; computer use should be recent and regular.

• Skill performing a variety of clerical or administrative support tasks with strict and often competing deadlines in a fast-paced office setting to include high-volume scheduling.

• Skill explaining processes procedures or policies.

• Skill meeting deadlines despite frequent interruption while working independently or within a team.

• Skill reviewing documents for accuracy content grammar and punctuation.

• Experience identifying and safeguarding confidential information and materials.

• Experience working in a court or legal environment is preferred but not required.

Working Conditions

• This is a full-time temporary position and the work schedule is generally 7:00 a.m. to 4:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.

• Occasional after-hours or overtime work may be required.

• Frequent phone and in-person contact with people from diverse backgrounds.

• Frequent phone and in-person contact with people who may be facing challenging life circumstances highly stressful situations or trauma.

• Long periods of sitting or standing.

• Regular use of the following equipment: telephone OJD-assigned computer with multiple monitors copy machine fax machine and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD you consent to reference checks about your qualifications your workplace performance and your work product.

United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire you will be required to complete the U.S. Department of Homeland Securitys I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Age-Based Discrimination

OJD does not request or require your age date of birth or attendance or graduation dates from an educational institution during the application process.

Veterans or Oregon National Guard Preference
Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify action item asking for documentation will arrive after they have submitted their initial application materials. Visit theOregon job opportunities Veterans Disabled Veterans & State Servicemembersweb page for additional details information and resources.

Conduct Expectations
Because of OJDs role in providing justice and upholding the rule of law employees of the department are required to meet the highest standards of professional conduct and ethics while on the job and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity
As an employer OJD complies with Oregons pay equity law. Salary offers are made with consideration of the candidates education and experience. For more information on pay equity click here.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program and how to qualify please click here.

Questions and Support

• If you require an alternate format to complete the application process call or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

• Workday related information and resources are available here.

• For questions about a specific OJD job posting call or email .

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds perspectives and more inclusive we are the better our work will be.