Executive Coordinator and Assistant to the Managing Director

KSB is a leading supplier of pumps valves and related service. Our reliable high-efficiency products are used in applications wherever fluids need to be transported or shut off covering everything from building servicesindustry and water transport to waste water treatment power plant processes and mining. Founded in 1871 in Frankenthal Germany the company has a presence on all continents with its own sales and marketing organisations and manufacturing facilities. Around the globe more than 190 service centres and around 3500 service specialists are on hand to provide local inspection servicing maintenance and repair services under the KSB SupremeServ brand. Innovative technology that is the fruit of KSBs research and development activities forms the basis for the companys success.

People. Passion. Performance. It is these three success factors that make KSB the company it is today.

At KSB we recognise that it is people who actually make the difference the people we employ and the people we serve. This is why we are committed to equal rights and treatment worldwide and never lose sight of the aspects ecology and sustainability when manufacturing our products.

Executive Coordinator and Assistant to the Managing Director

KSB GIW Inc.

Department: Executive Administration
Reports to: Managing Director
Location: Grovetown Georgia
Shift: 1st
FLSA Status: Exempt

OVERVIEW:

The Executive Coordinator and Assistant to the Managing Director provides high-level administrative organizational and coordination support to the Managing Director while also contributing to key business activities such as reporting research project coordination and presentation development. This role serves as a trusted partner in helping manage the Managing Directors time priorities and executive engagements effectively.

The ideal candidate is highly professional polished engaging and service-oriented with the ability to represent the executive office with credibility and discretion. This individual must be capable of supporting executive-level communications developing high-quality presentations coordinating complex logistics and assisting with organizational initiatives that support business goals.

RESPONSIBILITIES:

CONFIDENTIALITY & PROFESSIONALISM:

• Maintain strict confidentiality and discretion across all executive communications presentations and business materials.
• Handle sensitive information with sound judgment particularly in support of executive and board-level activities.
• Serve as a trusted professional representative of the executive office at all times.

Executive Support and Coordination

• Manage the Managing Directors calendar scheduling and prioritization of meetings and commitments.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare and process expense reports.
• Organize and support executive meetings including agendas materials and follow-up items.
• Coordinate logistics for leadership meetings off-site events and conferences including Mining Meetings Sales Conferences and State of the Business meetings.

Reporting Presentation Development and Business Support

• Compile format and prepare reports presentations summaries and other materials for leadership review.
• Independently develop professional presentations from rough concepts outlines or verbal direction ensuring content tone and complexity are tailored to diverse audiences including employees customers executives and board members.
• Demonstrate advanced proficiency in Microsoft PowerPoint and create visually compelling well-structured presentations.
• Gather and organize data from internal systems such as SAP UKG C4C and Excel.
• Synthesize complex information into clear engaging and audience-appropriate messaging.
• Manage presentation projects from initial concept and visual design through revisions and final delivery.
• Conduct basic research on industry topics customers or competitors as requested.
• Support tracking of key action items and initiatives to ensure follow-through.
• Assist in preparation for quarterly reviews and business updates.
• Ensure strong attention to detail in formatting consistency branding and accuracy across all presentation and reporting materials.
• Work collaboratively with leadership to translate high-level objectives into effective communication tools and presentation materials

Communication and Relationship Management

• Serve as a liaison between the Managing Director and internal and external stakeholders.
• Draft and edit professional communications correspondence and presentation materials.
• Maintain strong working relationships across all levels of the organization and provide insight and feedback to the Managing Director regarding the state of the business.
• Handle sensitive and confidential information with a high degree of discretion and professionalism.
• Maintain strict confidentiality in all executive presentation and reporting materials.

Culture Events and Executive Presence

• Act as a welcoming and professional presence for visitors customers and employees.
• Coordinate and support executive events meetings and company functions.
• Bring a positive polished and engaging presence to the executive office.
• Support employee engagement efforts tied to executive visibility.

Project Coordination

• Assist with the coordination of projects and special assignments.
• Track timelines follow up on deliverables and provide status updates.
• Coordinate regular quarterly budget review meetings.
• Support cross-functional collaboration as needed.
• Perform additional special projects and duties as assigned.

QUALIFICATIONS:

Education

• Bachelors degree preferred.

Experience

• Minimum of 35 years of experience supporting executive or senior leaders or experience in a comparable administrative support role.
• Strong administrative organizational multitasking and coordination skills with demonstrated ability to complete projects and meet deadlines.
• Excellent verbal and written communication skills.
• Experience communicating and collaborating with managerial and executive-level staff customers and employees across all levels of the organization.
• High proficiency in SAP Microsoft Word Excel and PowerPoint.
• Strong business English skills required.
• Portfolio of prior presentation work strongly preferred.
• Demonstrated ability to maintain strict confidentiality and professionalism.

BEHAVIORAL COMPETENCIES:

• Initiative and Proactivity: Anticipates executive and organizational needs takes action without prompting and proactively solves problems.
• Adaptability and Flexibility: Thrives in a fast-paced environment and adjusts quickly to changing priorities.
• Attention to Detail and Quality Focus: Produces accurate polished and thoroughly reviewed work with a strong focus on quality.
• Communication and Interpersonal Savvy: Communicates clearly and professionally with all audiences and builds trust across the organization.
• Organization and Time Management: Prioritizes effectively maintains organized records and trackers and reliably follows through on commitments.
• Confidentiality and Professionalism: Handles sensitive information with discretion and demonstrates sound judgment.
• Collaboration and Influence: Works effectively across teams and supports collaboration to advance business goals.
• Customer and Service Orientation: Provides responsive high-level support to executives colleagues and external partners.
• Technical Agility: Demonstrates strong command of Microsoft Office Suite especially PowerPoint and quickly learns and leverages business systems and digital tools.

PHYSICAL REQUIREMENTS:

• Primarily desk-based work.

KSB GIW Inc. (A KSB Company) is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.

This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff recall leave of absence compensation benefits training and apprenticeship. GIW Industries Inc. (A KSB Company) makes hiring decisions based solely on qualifications merit and business needs at the time.

KSB Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.

This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff recall leave of absence compensation benefits training and apprenticeship. KSB makes hiring decisions based solely on qualifications merit and business needs at the time.

We value employees who take the initiative and are committed to our company; Employees who take responsibility and for whom business success is the focus of their return we offer fair framework conditions for collective wages and pensions flexible working time models individual training opportunities and the best career prospects.